Central Oregon Intergovernmental Council - Public Relations and Strategic Communications Services RFP CED #26-03 - 2026
Cascades East TransitSpecial District · Bend, OR- Due
- Mar 6, 2026
- Deadline passed
- Posted
- Feb 2, 2026
- Primary contact
- Kimberly Banner
The 30-second brief
Central Oregon Intergovernmental Council (COIC) seeks proposals from qualified professional consultants to provide public relations and strategic communications services for the regional juniper removal project in Central Oregon. The selected consultant will develop and implement a strategic plan, community outreach, media campaigns, graphics, and informational materials to raise awareness regarding invasive junipers and the benefits of removal on water resources and ecological health. The project involves coordinating with regional Soil and Water Conservation Districts, landowners, stakeholders, and sharing information with the legislature. Proposals are due by March 6, 2026, at 12:00 PM (noon), with clarification inquiries due by February 27, 2026 at 2:00 PM.
A report providing assessment of communication needs and strategies; a distinct message encapsulating the juniper removal program; examples, Prototypes, And outlines of a media campaign including printed materials, Websites, And videos with cost estimates; materials promoting small-scale juniper removal projects on private property; web-based and printed materials illustrating activities and quantifying impacts of juniper mitigation projects across SWCDs; stories related to the juniper removal project highlighting cultural and environmental heritage; project report and informational graphic for the legislature
Organization & Project Team – including qualifications, experiences and resources (25 points), Project understanding and ability to effectively interact with COIC, Stakeholders and Rural Communities (25 points), Project Approach including proposed services, demonstrated knowledge of the issues and understanding of the region (30 points), Project Experience and References including past performance record on similar work (20 points)
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Summary
Central Oregon Intergovernmental Council (COIC) seeks proposals from qualified professional consultants to provide public relations and strategic communications services for the regional juniper removal project in Central Oregon.
The selected consultant will develop and implement a strategic plan, community outreach, media campaigns, graphics, and informational materials to raise awareness regarding invasive junipers and the benefits of removal on water resources and ecological health. The project involves coordinating with regional Soil and Water Conservation Districts, landowners, stakeholders, and sharing information with the legislature. Proposals are due by March 6, 2026, at 12:00 PM (noon), with clarification inquiries due by February 27, 2026 at 2:00 PM.
EVALUATION CRITERIA
Organization & Project Team – including qualifications, experiences and resources (25 points), Project understanding and ability to effectively interact with COIC, Stakeholders and Rural Communities (25 points), Project Approach including proposed services, demonstrated knowledge of the issues and understanding of the region (30 points), Project Experience and References including past performance record on similar work (20 points)
REQUIRED DELIVERABLES
7- A report providing assessment of communication needs and strategies
- A distinct message encapsulating the juniper removal program
- Examples, Prototypes, And outlines of a media campaign including printed materials, Websites, And videos with cost estimates
- Materials promoting small-scale juniper removal projects on private property
- Web-based and printed materials illustrating activities and quantifying impacts of juniper mitigation projects across SWCDs
- Stories related to the juniper removal project highlighting cultural and environmental heritage
- Project report and informational graphic for the legislature
REQUIRED ATTACHMENTS
Proposer’s Statements & Certifications Form, statement of exceptions taken to requirements
- Submit to
- [email protected]
- Scope location
- Bend, Oregon
- Reported agency
- Central Oregon Intergovernmental Council
Questions about this RFP
How do I respond to this RFP from Cascades East Transit?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kimberly Banner.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Cascades East Transit in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kimberly Banner. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: A report providing assessment of communication needs and strategies; a distinct message encapsulating the juniper removal program; examples, Prototypes, And outlines of a media campaign including printed materials, Websites, And videos with cost estimates; materials promoting small-scale juniper rem. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Organization & Project Team – including qualifications, experiences and resources (25 points), Project understanding and ability to effectively interact with COIC, Stakeholders and Rural Communities (..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cascades East Transit?
All active and historical solicitations from Cascades East Transit are tracked and searchable. As a special district agency, Cascades East Transit regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposer’s Statements & Certifications Form, statement of exceptions taken to requirements. Review the full document from Cascades East Transit for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bend, Oregon. Review the full solicitation for detailed scope requirements.