Bay District Schools - District-Wide Landscaping Services – 4 Parts - ITB No. 26-08 (2026)
Bay County School DistrictSchool · Panama City, FL- Due
- Jun 11, 2026
- Deadline passed
- Posted
- May 21, 2026
- Contract term
- 1 year
- Primary contact
- Dan Fuller
- (850) 767-4209
The 30-second brief
Bay District Schools invites bids for district-wide landscaping services across multiple school sites and facilities in Panama City, FL, under ITB No. 26-08. The scope of work encompasses four main areas: lawn maintenance and mowing (Bahia, Bermuda, Centipede, St. Augustine), irrigation system maintenance and repair, palm tree pruning, and replenishment of mulch and pine straw. Bidders may submit a single bid for one or more of the four areas. Bids are due by June 11, 2026, at 2:00 p.m. Central Time. A non-mandatory pre-bid meeting is scheduled for May 29, 2026, at 9:00 a.m. CDT at 1311 Balboa Ave, Panama City, FL 32401. Questions must be submitted in writing by May 29, 2026. Required submissions include references, licenses, bidder questionnaire, conflict of interest certificate, vendor application, W-9, and various certifications.
Location, Experience & Ability, Qualification, Past Performance in School Work, Availability to have Flexibility in Scheduling, Ability to have your crews Badged, Current Work-Load, Current Crew Level, Price Rate, Approach & Methods
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Summary
Bay District Schools invites bids for district-wide landscaping services across multiple school sites and facilities in Panama City, FL, under ITB No. 26-08.
The scope of work encompasses four main areas: lawn maintenance and mowing (Bahia, Bermuda, Centipede, St. Augustine), irrigation system maintenance and repair, palm tree pruning, and replenishment of mulch and pine straw. Bidders may submit a single bid for one or more of the four areas. Bids are due by June 11, 2026, at 2:00 p.m. Central Time. A non-mandatory pre-bid meeting is scheduled for May 29, 2026, at 9:00 a.m. CDT at 1311 Balboa Ave, Panama City, FL 32401. Questions must be submitted in writing by May 29, 2026. Required submissions include references, licenses, bidder questionnaire, conflict of interest certificate, vendor application, W-9, and various certifications.
EVALUATION CRITERIA
10- Location
- Experience & Ability
- Qualification
- Past Performance in School Work
- Availability to have Flexibility in Scheduling
- Ability to have your crews Badged
- Current Work-Load
- Current Crew Level
- Price Rate
- Approach & Methods
REQUIRED ATTACHMENTS
Bidder Acknowledgement form, ITB Identification Label, Dispute Resolution Contact, Florida State license, Prequalification Certificate, Company information, References, Cost Bid, Conflict of Interest Certificate, Application for Vendor Registration, W9 Taxpayer ID Number & Certification, Customer Reference Form, Vendor Questionnaire, Drug Free Workplace Verification Form, Certification Regarding Debarment, Sworn Statement-Jessica Lunsford Act, Certification Regarding Lobbying Activities, Foreign Country of Concern Attestation, Vendor Affidavit Regarding the Use of Coercion for Labor and Services, E-Verification Certification
- Submit to
- Bay District Schools, Purchasing Department, 1150 West 17th Street, Panama City, FL 32405
- Duration
- 60 months
- Scope location
- Panama City, FL
- Reported agency
- Bay District Schools
Questions about this ITB
How do I respond to this ITB from Bay County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 11, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Bay District Schools, Purchasing Department, 1150 West 17th Street, Panama City, FL 32405. For questions, contact Dan Fuller.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Bay County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dan Fuller at (850) 767-4209. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Location, Experience & Ability, Qualification, Past Performance in School Work, Availability to have Flexibility in Scheduling, Ability to have your crews Badged, Current Work-Load, Current Crew Level..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Bay County School District?
All active and historical solicitations from Bay County School District are tracked and searchable. As a school agency, Bay County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder Acknowledgement form, ITB Identification Label, Dispute Resolution Contact, Florida State license, Prequalification Certificate, Company information, References, Cost Bid, Conflict of Interest. Review the full document from Bay County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Panama City, FL. Review the full solicitation for detailed scope requirements.