Bay District Schools - District-Wide Landscaping Services - ITB 27-05 (2026)
Bay County School DistrictSchool · Panama City, FL- Due
- Sep 29, 2026
- Deadline passed
- Posted
- Aug 21, 2026
- Contract term
- 3 years
- Primary contact
- Dan Fuller
- (850) 767-4209
The 30-second brief
Bay District Schools is soliciting bids for comprehensive landscaping and grounds maintenance services across designated District facilities, categorized into seven geographical groups. The work includes mowing, edging, tree trimming, arborist services, pruning, palm trimming, bed maintenance, weeding, pine straw installation (100% Longleaf, exactly 3 inches depth), and fence line maintenance. Bidders must submit all-inclusive pricing covering labor, materials, equipment, and administrative costs, utilizing the OperationHERO software application for real-time tracking, time-stamped photo logs, and compliance. The initial contract term is from October 15, 2026, through June 30, 2029, with options to renew for up to two additional one-year periods. A mandatory pre-bid meeting and guided site visits are scheduled for August 28, 2026. Bids are due by September 29, 2026, at 2:00 p.m. CDT.
Price Proposal (Evaluated per Group) 60 Points, Workload Capacity & Core Crew Size 15 Points, Firm Experience & Qualifications 15 Points, Geographic Proximity to Group Hub 10 Points
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Summary
Bay District Schools is soliciting bids for comprehensive landscaping and grounds maintenance services across designated District facilities, categorized into seven geographical groups.
The work includes mowing, edging, tree trimming, arborist services, pruning, palm trimming, bed maintenance, weeding, pine straw installation (100% Longleaf, exactly 3 inches depth), and fence line maintenance. Bidders must submit all-inclusive pricing covering labor, materials, equipment, and administrative costs, utilizing the OperationHERO software application for real-time tracking, time-stamped photo logs, and compliance. The initial contract term is from October 15, 2026, through June 30, 2029, with options to renew for up to two additional one-year periods. A mandatory pre-bid meeting and guided site visits are scheduled for August 28, 2026. Bids are due by September 29, 2026, at 2:00 p.m. CDT.
EVALUATION CRITERIA
4- Price Proposal (Evaluated per Group) 60 Points
- Workload Capacity & Core Crew Size 15 Points
- Firm Experience & Qualifications 15 Points
- Geographic Proximity to Group Hub 10 Points
REQUIRED ATTACHMENTS
Bidder Acknowledgement form, ITB Identification Label, Dispute Resolution Contact, Florida State license, Current BDS Contractor Annual Prequalification Certificate for Construction Services, Company information, Experience of your company, Letters of reference, Additional qualifications, Bid Sheet, Conflict of Interest Certificate, Application for Vendor Registration, W9 Taxpayer ID Number & Certification, Customer Reference Form, Vendor Questionnaire, Drug Free Workplace Verification Form, Certification Regarding Debarment, Sworn Statement-Jessica Lunsford Act, Certification Regarding Lobbying Activities, Foreign Country of Concern Attestation, Vendor Affidavit Regarding the Use of Coercion for Labor and Services, E-Verification Certification
- Submit to
- Bay District Schools, Purchasing Department, 1150 West 17th Street, Panama City, FL 32405
- Duration
- 36 months
- Scope location
- Panama City, FL
- Reported agency
- Bay District Schools
Questions about this ITB
How do I respond to this ITB from Bay County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 29, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Bay District Schools, Purchasing Department, 1150 West 17th Street, Panama City, FL 32405. For questions, contact Dan Fuller.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Bay County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dan Fuller at (850) 767-4209. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price Proposal (Evaluated per Group) 60 Points, Workload Capacity & Core Crew Size 15 Points, Firm Experience & Qualifications 15 Points, Geographic Proximity to Group Hub 10 Points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Bay County School District?
All active and historical solicitations from Bay County School District are tracked and searchable. As a school agency, Bay County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder Acknowledgement form, ITB Identification Label, Dispute Resolution Contact, Florida State license, Current BDS Contractor Annual Prequalification Certificate for Construction Services, Company. Review the full document from Bay County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Panama City, FL. Review the full solicitation for detailed scope requirements.