Bay District Schools - Band Instruments, Equipment and Supplies - ITB #27-03 (2026)
Bay County School DistrictSchool · Panama City, FL- Due
- Oct 21, 2026
- Deadline passed
- Posted
- Sep 29, 2026
- Contract term
- 1 year
- Primary contact
- Misty Russ
- (850) 767-4206
The 30-second brief
Bay District Schools is soliciting bids for band instruments, equipment and supplies for middle and high school band programs within the district, located in Panama City, Florida. The scope includes providing various types of instruments, equipment, and associated supplies under ITB #27-03. Bids are due by October 21, 2026, at 2:00 p.m. CT. Questions must be submitted by October 7, 2026, at 2:00 p.m. CT. Pricing shall be firm for a 12-month contract duration with potential renewals, based on F.O.B Destination freight pre-paid to Bay County, Florida.
Price, qualifications, references, products and services, manufacturing and delivery lead times, support services, warranty parts and repairs
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Summary
Bay District Schools is soliciting bids for band instruments, equipment and supplies for middle and high school band programs within the district, located in Panama City, Florida.
The scope includes providing various types of instruments, equipment, and associated supplies under ITB #27-03. Bids are due by October 21, 2026, at 2:00 p.m. CT. Questions must be submitted by October 7, 2026, at 2:00 p.m. CT. Pricing shall be firm for a 12-month contract duration with potential renewals, based on F.O.B Destination freight pre-paid to Bay County, Florida.
EVALUATION CRITERIA
7- Price
- Qualifications
- References
- Products and services
- Manufacturing and delivery lead times
- Support services
- Warranty parts and repairs
REQUIRED ATTACHMENTS
Bid Bond, References, Descriptive Literature, Licenses, Manufacturers Authorization, Bidder Questionnaire, Attachment A conflict of interest/disclosure, Attachment B Public entity crimes statement, Attachment C if claiming local preference, Attachment D Manufacture and bidder support services, Attachment E Vendor affidavit regarding the use of coercion for labor and services, Attachment F Foreign country of concern attestation, E verify certification, Bid form with pricing
- Submit to
- The School District of Bay County, Purchasing Department, 1150 West 17th Street, Panama City, FL 32405
- Scope location
- Panama City, FL
- Reported agency
- Bay District Schools
Questions about this IFB
How do I respond to this IFB from Bay County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: The School District of Bay County, Purchasing Department, 1150 West 17th Street, Panama City, FL 32405. For questions, contact Misty Russ.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Bay County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Misty Russ at (850) 767-4206. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, qualifications, references, products and services, manufacturing and delivery lead times, support services, warranty parts and repairs" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Bay County School District?
All active and historical solicitations from Bay County School District are tracked and searchable. As a school agency, Bay County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Bond, References, Descriptive Literature, Licenses, Manufacturers Authorization, Bidder Questionnaire, Attachment A conflict of interest/disclosure, Attachment B Public entity crimes statement, At. Review the full document from Bay County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Panama City, FL. Review the full solicitation for detailed scope requirements.