Bay District Schools - Food Service Cafeteria Tables - ITB #27-02 (2026) - Rosenwald School
Bay County School DistrictSchool · Panama City, FL- Due
- Aug 25, 2026
- Deadline passed
- Posted
- Aug 11, 2026
- Primary contact
- Jacqueline Dorman
- (850) 767-4207
The 30-second brief
Bay District Schools is seeking bids for the purchase, delivery, and installation of new food service cafeteria tables with attached seating for Rosenwald School, located at 924 Bay Ave, Panama City, FL 32401. The procurement includes various configurations such as mobile 60" octagon tables, ADA-compliant tables, tall rectangular and square tables with attached stools, and wave mobile tables, totaling approximately 19 units for a 4,850 sq ft dining area (Building 13-001). All items must be new, meeting ASTM, CPSC, and CPSIA standards, and feature 14-gauge steel frames with heavy-duty casters and solid 3/4" particle board tabletops. Bids are due by August 25, 2026, at 2:00 p.m. CT. Questions must be submitted via email by August 14, 2026, with responses issued via addendum on August 19, 2026. The contract will be awarded on or about September 8, 2026, with an expected delivery window of 16 weeks or sooner. Required submissions include the Invitation to Bid page, Proposal Form, Proposer's Statement of Principal Place of Business, Confidential Material Statement, Addenda Acknowledgment, Drug-Free Workplace Certification, E-Verify certification, Debarment Certification, Manufacturer's Authorizations, and Bidders Qualification Statement.
Item #1: Mobile 60" Octagon tables w/Attached stools (Qty 3); Item #2: ADA compliant mobile 60" Octagon table with attached stools (Qty 3); Item #3: Mobile 36" diameter rectangle Tall table with 4 attached stools (Qty 4); Item #4: Mobile 36" diameter square Tall table with 2 attached stools (Qty 4); Item #5: Wave Mobile table with 10 attached stools (Qty 7); Item #6: ADA compliant Wave mobile table with attached stools (Qty 1)
Lowest price from a responsive and responsible bidder, Board's past experience with the firm, Capabilities of management and technical staff, Customer references, Service after the sale, Location of the firm and service facilities, Professional credentials
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Summary
Bay District Schools is seeking bids for the purchase, delivery, and installation of new food service cafeteria tables with attached seating for Rosenwald School, located at 924 Bay Ave, Panama City, FL 32401.
The procurement includes various configurations such as mobile 60" octagon tables, ADA-compliant tables, tall rectangular and square tables with attached stools, and wave mobile tables, totaling approximately 19 units for a 4,850 sq ft dining area (Building 13-001). All items must be new, meeting ASTM, CPSC, and CPSIA standards, and feature 14-gauge steel frames with heavy-duty casters and solid 3/4" particle board tabletops. Bids are due by August 25, 2026, at 2:00 p.m. CT. Questions must be submitted via email by August 14, 2026, with responses issued via addendum on August 19, 2026. The contract will be awarded on or about September 8, 2026, with an expected delivery window of 16 weeks or sooner. Required submissions include the Invitation to Bid page, Proposal Form, Proposer's Statement of Principal Place of Business, Confidential Material Statement, Addenda Acknowledgment, Drug-Free Workplace Certification, E-Verify certification, Debarment Certification, Manufacturer's Authorizations, and Bidders Qualification Statement.
EVALUATION CRITERIA
7- Lowest price from a responsive and responsible bidder
- Board's past experience with the firm
- Capabilities of management and technical staff
- Customer references
- Service after the sale
- Location of the firm and service facilities
- Professional credentials
REQUIRED DELIVERABLES
6- Item #1: Mobile 60" Octagon tables w/Attached stools (Qty 3)
- Item #2: ADA compliant mobile 60" Octagon table with attached stools (Qty 3)
- Item #3: Mobile 36" diameter rectangle Tall table with 4 attached stools (Qty 4)
- Item #4: Mobile 36" diameter square Tall table with 2 attached stools (Qty 4)
- Item #5: Wave Mobile table with 10 attached stools (Qty 7)
- Item #6: ADA compliant Wave mobile table with attached stools (Qty 1)
REQUIRED ATTACHMENTS
13- Invitation to Bid Page (Bidder Acknowledgement Page)
- Proposal Form(s)
- Proposer’s Statement of Principal Place of Business
- Confidential
- Proprietary
- Trade Secret Material Statement
- Acknowledgement of Addenda
- Drug Free Workplace Certification
- E-Verify certification
- Certification Regarding Debarment
- Manufacturer’s Authorization(s)
- Bidders Qualification Statement
- W-9 Form
- Submit to
- Purchasing Department, 1150 West 17th Street, Panama City, FL 32405
- Scope location
- Panama City, FL
- Projected sq ft
- 4,850 sq ft
- Reported agency
- Bay District Schools
Questions about this IFB
How do I respond to this IFB from Bay County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, 1150 West 17th Street, Panama City, FL 32405. For questions, contact Jacqueline Dorman.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Bay County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jacqueline Dorman at (850) 767-4207. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Item #1: Mobile 60" Octagon tables w/Attached stools (Qty 3); Item #2: ADA compliant mobile 60" Octagon table with attached stools (Qty 3); Item #3: Mobile 36" diameter rectangle Tall table with 4 attached stools (Qty 4); Item #4: Mobile 36" diameter square Tall table with 2 attached stools (Qty 4);. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest price from a responsive and responsible bidder, Board's past experience with the firm, Capabilities of management and technical staff, Customer references, Service after the sale, Location of t..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Bay County School District?
All active and historical solicitations from Bay County School District are tracked and searchable. As a school agency, Bay County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Invitation to Bid Page (Bidder Acknowledgement Page), Proposal Form(s), Proposer’s Statement of Principal Place of Business, Confidential, Proprietary, or Trade Secret Material Statement, Acknowledgem. Review the full document from Bay County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Panama City, FL. The total projected area is 4850 sq ft. Review the full solicitation for detailed scope requirements.