Baltimore County Public Library E-Rate Consulting Services RFP 2027-P-01
Baltimore County Public LibraryLibrary District · Towson, MD- Due
- Aug 26, 2026
- Deadline passed
- Posted
- Jul 27, 2026
- Contract term
- 1 year
- Primary contact
- Dave Otto
- (410) 887-6155
The 30-second brief
Baltimore County Public Library (BCPL) is soliciting proposals from qualified firms to provide E-Rate Consulting Services under RFP 2027-P-01. The selected firm will assist BCPL with the E-Rate application process, including advising on project eligibility for Category One and Category Two discounts, reviewing RFP documents and contracts, and submitting required forms such as 470, 471, 486, 472, and 500. The contract term covers the remainder of Fiscal Year 2027 (ending June 30, 2027) with four optional one-year extensions. Proposals are due by August 26, 2026, at 3:00 PM EDT. A minimum of three client references from the past five years is required. Evaluation criteria include qualifications (30 points), client history (20 points), work plan (30 points), and fee arrangements (20 points).
E-Rate forms (470, 471, 486, 472, 500), Timetable for applications, 10-year document retention, Audit assistance
Qualifications Experience and Background (30), Client History (20), Proposed Work Plan (30), Proposed Fee Arrangements (20)
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Summary
Baltimore County Public Library (BCPL) is soliciting proposals from qualified firms to provide E-Rate Consulting Services under RFP 2027-P-01.
The selected firm will assist BCPL with the E-Rate application process, including advising on project eligibility for Category One and Category Two discounts, reviewing RFP documents and contracts, and submitting required forms such as 470, 471, 486, 472, and 500. The contract term covers the remainder of Fiscal Year 2027 (ending June 30, 2027) with four optional one-year extensions. Proposals are due by August 26, 2026, at 3:00 PM EDT. A minimum of three client references from the past five years is required. Evaluation criteria include qualifications (30 points), client history (20 points), work plan (30 points), and fee arrangements (20 points).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- E-Rate forms (470, 471, 486, 472, 500)
- Timetable for applications
- 10-year document retention
- Audit assistance
REQUIRED ATTACHMENTS
7- Procurement Affidavit
- Form of Proposal
- Acknowledgement of Addenda and Sample Contract
- Financial Proposal
- W-9
- Certificate of Insurance
- Proof of Bonding
REQUIRED STAFFING
3- Submit to
- 320 York Rd, Towson MD 21204-5179
- Scope location
- Towson, MD
Questions about this RFP
How do I respond to this RFP from Baltimore County Public Library?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 320 York Rd, Towson MD 21204-5179. For questions, contact Dave Otto.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Baltimore County Public Library in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dave Otto at (410) 887-6155. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Partners, Managers, Supervisory Staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: E-Rate forms (470, 471, 486, 472, 500), Timetable for applications, 10-year document retention, Audit assistance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications Experience and Background (30), Client History (20), Proposed Work Plan (30), Proposed Fee Arrangements (20)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Baltimore County Public Library?
All active and historical solicitations from Baltimore County Public Library are tracked and searchable. As a library district agency, Baltimore County Public Library regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Procurement Affidavit, Form of Proposal, Acknowledgement of Addenda and Sample Contract, Financial Proposal, W-9, Certificate of Insurance, Proof of Bonding. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Baltimore County Public Library for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Towson, MD. Review the full solicitation for detailed scope requirements.