Baltimore County Public Library Summer Reading Challenge T-Shirts RFP 2026-P-02
Baltimore County Public LibraryLibrary District · Towson, MD- Due
- Jan 5, 2026
- Deadline passed
- Posted
- Dec 8, 2025
- Contract term
- 1 year
- Primary contact
- Dave Otto
- (410) 887-6155
The 30-second brief
The Baltimore County Public Library (BCPL) is soliciting proposals for the production and distribution of Summer Reading Challenge T-shirts under RFP 2026-P-02. The scope includes providing 18,307 t-shirts (Gildan 8000 & 8000b, 50/50 blend in Dark Heather) with 4-color screen printing on the front and 1-color on the back. The vendor is responsible for shipping to 33 locations throughout Maryland, including the AACPL system. Bidders must provide three references from the last 18 months and submit one adult and one child sample t-shirt with their proposal. Proposals are due by January 5, 2026, at 3:00 PM EST. Questions must be submitted via email to Purchasing Agent Dave Otto by December 22, 2025.
18307 T-shirts, Pre-Production Proof, Sample Adult T-Shirt, Sample Child T-Shirt
Lowest cost, acceptability of information, workmanship of samples, reputation of bidder
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Summary
The Baltimore County Public Library (BCPL) is soliciting proposals for the production and distribution of Summer Reading Challenge T-shirts under RFP 2026-P-02.
The scope includes providing 18,307 t-shirts (Gildan 8000 & 8000b, 50/50 blend in Dark Heather) with 4-color screen printing on the front and 1-color on the back. The vendor is responsible for shipping to 33 locations throughout Maryland, including the AACPL system. Bidders must provide three references from the last 18 months and submit one adult and one child sample t-shirt with their proposal. Proposals are due by January 5, 2026, at 3:00 PM EST. Questions must be submitted via email to Purchasing Agent Dave Otto by December 22, 2025.
EVALUATION CRITERIA
4- Lowest cost
- Acceptability of information
- Workmanship of samples
- Reputation of bidder
REQUIRED DELIVERABLES
4- 18307 T-shirts
- Pre-Production Proof
- Sample Adult T-Shirt
- Sample Child T-Shirt
REQUIRED ATTACHMENTS
6- Procurement Affidavit
- Acknowledgement of Sample Contract Agreement and Addenda
- Base Bid Pricing
- Three References
- Cover Sheet
- Form of Proposal
- Submit to
- 320 York Rd, Towson MD 21204-5179
- Scope location
- Towson, MD
Questions about this RFP
How do I respond to this RFP from Baltimore County Public Library?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 320 York Rd, Towson MD 21204-5179. For questions, contact Dave Otto.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Baltimore County Public Library in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dave Otto at (410) 887-6155. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 18307 T-shirts, Pre-Production Proof, Sample Adult T-Shirt, Sample Child T-Shirt. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest cost, acceptability of information, workmanship of samples, reputation of bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Baltimore County Public Library?
All active and historical solicitations from Baltimore County Public Library are tracked and searchable. As a library district agency, Baltimore County Public Library regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Procurement Affidavit, Acknowledgement of Sample Contract Agreement and Addenda, Base Bid Pricing, Three References, Cover Sheet, Form of Proposal. Review the full document from Baltimore County Public Library for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Towson, MD. Review the full solicitation for detailed scope requirements.