Arkansas City Public Schools Phone System RFP 2026
Arkansas City Unified School District 470School · Arkansas City, KS- Due
- Apr 10, 2026
- Deadline passed
- Posted
- Mar 10, 2026
The 30-second brief
Arkansas City Public Schools (USD 470) is seeking proposals for a district-wide replacement of its existing telephone system. The district is open to cloud-hosted, on-premises, or hybrid solutions and requires the selected solution to integrate with existing paging systems, meet E911 compliance, provide high reliability, support future expansion, and be fully installed and operational by August 1, 2026.
Company Profile, Client References, Proof of Insurance, Manufacturer/Vendor Certifications, Five-Year Guarantee, Technical Checklist, Cost Worksheet/Bill of Materials, Exceptions Form, Network Diagram, Detailed Porting Plan
Price of Products and Services, Compliance with Requirements, Device or Product, Vendor, Supplementary Features or Considerations
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Summary
Arkansas City Public Schools (USD 470) is seeking proposals for a district-wide replacement of its existing telephone system.
The district is open to cloud-hosted, on-premises, or hybrid solutions and requires the selected solution to integrate with existing paging systems, meet E911 compliance, provide high reliability, support future expansion, and be fully installed and operational by August 1, 2026.
EVALUATION CRITERIA
5- Price of Products and Services
- Compliance with Requirements
- Device or Product
- Vendor
- Supplementary Features or Considerations
REQUIRED DELIVERABLES
10- Company Profile
- Client References
- Proof of Insurance
- Manufacturer/Vendor Certifications
- Five-Year Guarantee
- Technical Checklist
- Cost Worksheet/Bill of Materials
- Exceptions Form
- Network Diagram
- Detailed Porting Plan
- Submit to
- [email protected]
- Scope location
- Arkansas City, KS
- Reported agency
- Arkansas City Public Schools
Questions about this RFP
How do I respond to this RFP from Arkansas City Unified School District 470?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Arkansas City Unified School District 470 in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Company Profile, Client References, Proof of Insurance, Manufacturer/Vendor Certifications, Five-Year Guarantee, Technical Checklist, Cost Worksheet/Bill of Materials, Exceptions Form, Network Diagram, Detailed Porting Plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price of Products and Services, Compliance with Requirements, Device or Product, Vendor, Supplementary Features or Considerations" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Arkansas City Unified School District 470?
All active and historical solicitations from Arkansas City Unified School District 470 are tracked and searchable. As a school agency, Arkansas City Unified School District 470 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Arkansas City Unified School District 470 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Arkansas City, KS. Review the full solicitation for detailed scope requirements.