Arkansas City Public Schools - Arkansas City High School Pool Heater Replacement - RFP 2026-002
Arkansas City Unified School District 470School · Arkansas City, KS- Due
- Sep 24, 2026
- Deadline passed
- Posted
- Sep 16, 2026
- Primary contact
- Braden Smith
- (620) 441-2000
The 30-second brief
Arkansas City Public Schools USD 470 requests sealed proposals for pool heater replacement at Arkansas City High School pool equipment room located at 1200 W Radio Lane, Arkansas City, KS. The scope includes removing the existing Pentair Water PM1000NACC2PJN heater and providing a complete, installed, tested, and operational commercial pool heating system, including a new Lochinvar Copper-Fin II commercial pool heater or equivalent, heater pump and bypass assembly, 6-inch pool piping restoration, flue and combustion-air connections, and electrical controls. Required design specifications include natural gas 2-inch NPT, 999,000 Btu input, 849,000 Btu output, 196,171-gallon pool volume, and Taco HPL-50L-B circulation pump. Proposals are due by September 24, 2026, at 3:00 PM. Written questions are due by September 21, 2026, at 4:00 PM, and an optional site visit is scheduled for September 21 at 1:00 PM at Ark City Family Aquatics Center. Evaluation is based on cost (35%), equipment suitability and installation plan (25%), durability and warranty (15%), school experience and references (15%), and installation timeline (10%).
New heater and freight, New heater pump and bypass assembly, Removal, Disposal, Access, And 6-inch piping restoration, Water and gas piping and connections, Flue, Combustion air, And applicable condensate work, Electrical work, Controls, And required interlocks, Permits, Inspections, And required bond costs, Startup, Testing, Training, And closeout
Cost (35%), Equipment suitability and installation plan (25%), Durability and warranty (15%), School experience and references (15%), Installation timeline (10%)
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Summary
Arkansas City Public Schools USD 470 requests sealed proposals for pool heater replacement at Arkansas City High School pool equipment room located at 1200 W Radio Lane, Arkansas City, KS. The scope includes removing the existing Pentair Water PM1000NACC2PJN heater and providing a complete, installed, tested, and operational commercial pool heating system, including a new Lochinvar Copper-Fin II commercial pool heater or equivalent, heater pump and bypass assembly, 6-inch pool piping restoration, flue and combustion-air connections, and electrical controls.
Required design specifications include natural gas 2-inch NPT, 999,000 Btu input, 849,000 Btu output, 196,171-gallon pool volume, and Taco HPL-50L-B circulation pump. Proposals are due by September 24, 2026, at 3:00 PM. Written questions are due by September 21, 2026, at 4:00 PM, and an optional site visit is scheduled for September 21 at 1:00 PM at Ark City Family Aquatics Center. Evaluation is based on cost (35%), equipment suitability and installation plan (25%), durability and warranty (15%), school experience and references (15%), and installation timeline (10%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
20- New heater and freight
- New heater pump and bypass assembly
- Removal
- Disposal
- Access
- 6-inch piping restoration
- Water and gas piping and connections
- Flue
- Combustion air
- Applicable condensate work
- Electrical work
- Controls
- Required interlocks
- Permits
- Inspections
- Required bond costs
- Startup
- Testing
- Training
- Closeout
REQUIRED ATTACHMENTS
12- Company profile
- K-12 mechanical experience
- Three school references
- Equipment specifications
- Installation layout
- Scope narrative
- Schedule and outage plan
- Detailed pricing
- Warranty documentation
- Proof of insurance
- Applicable licenses and safety certifications
- Subcontractor list
- Submit to
- [email protected]
- Scope location
- Arkansas City, KS
- Reported agency
- Arkansas City Public Schools
Questions about this RFP
How do I respond to this RFP from Arkansas City Unified School District 470?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Braden Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Arkansas City Unified School District 470 in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Braden Smith at (620) 441-2000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: New heater and freight, New heater pump and bypass assembly, Removal, Disposal, Access, And 6-inch piping restoration, Water and gas piping and connections, Flue, Combustion air, And applicable condensate work, Electrical work, Controls, And required interlocks, Permits, Inspections, And required bo. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (35%), Equipment suitability and installation plan (25%), Durability and warranty (15%), School experience and references (15%), Installation timeline (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Arkansas City Unified School District 470?
All active and historical solicitations from Arkansas City Unified School District 470 are tracked and searchable. As a school agency, Arkansas City Unified School District 470 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company profile, K-12 mechanical experience, Three school references, Equipment specifications, Installation layout, Scope narrative, Schedule and outage plan, Detailed pricing, Warranty documentation. Review the full document from Arkansas City Unified School District 470 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Arkansas City, KS. Review the full solicitation for detailed scope requirements.