Arkansas City Public Schools USD 470 - Employee Benefits Brokerage and Consulting Services RFP 2026-003
Arkansas City Unified School District 470School · Arkansas City, KS- Due
- Nov 19, 2026
- 22 days left
- Posted
- Oct 13, 2026
- Contract term
- 1 year
- Primary contact
- Braden Smith
- (620) 441-2000
The 30-second brief
Arkansas City Public Schools USD 470 seeks a qualified employee benefits brokerage and consulting firm to support health, dental, vision, and ancillary benefits. The scope includes medical and prescription drug coverage, dental, vision, and ancillary benefits such as life, disability, and voluntary benefits. The selected firm will develop a documented multiyear benefits strategy, provide renewal negotiation and authorized market procurement, ensure financial stewardship and reporting, coordinate ancillary benefits, and perform funding strategy and self-funding analysis. Proposals are due by November 19, 2026, and must be submitted to Braden Smith at Arkansas City Public Schools USD 470, 2545 Greenway Road, Arkansas City, KS 67005.
Funding strategy expertise including self-funded feasibility, actuarial resources, stop-loss, and risk analysis (25%), Public school and governmental benefits experience, assigned team, and references (20%), Service model, employee advocacy, enrollment, and administrative support (20%), Total brokerage cost, compensation transparency, and value (20%), Governmental plan compliance, data security, and reporting (10%), Transition plan and implementation readiness (5%)
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Summary
Arkansas City Public Schools USD 470 seeks a qualified employee benefits brokerage and consulting firm to support health, dental, vision, and ancillary benefits.
The scope includes medical and prescription drug coverage, dental, vision, and ancillary benefits such as life, disability, and voluntary benefits. The selected firm will develop a documented multiyear benefits strategy, provide renewal negotiation and authorized market procurement, ensure financial stewardship and reporting, coordinate ancillary benefits, and perform funding strategy and self-funding analysis. Proposals are due by November 19, 2026, and must be submitted to Braden Smith at Arkansas City Public Schools USD 470, 2545 Greenway Road, Arkansas City, KS 67005.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
29- Signed cover letter
- Appendix C certification
- Legal firm name
- Ownership
- Office locations
- Authorized signer
- Contact information
- Qualifications
- Kansas licenses
- Public-sector and K-12 experience
- Assigned team biographies
- Workload
- Backup coverage
- Specialist partners
- Subcontractors
- Response to Sections 2-4
- Proposed service standards
- Annual calendar
- Sample anonymized stewardship report
- Proposed multiyear benefits strategy
- Two relevant examples of funding evaluations or transitions
- Three recent public-school or governmental references
- 90-day transition plan
- Completed Appendix B
- Compensation disclosures
- Proposed service agreement
- Insurance evidence or commitment
- Exceptions
- Regulatory or litigation disclosures
- Submit to
- 2545 Greenway Road, Arkansas City, KS 67005 and [email protected]
- Duration
- 36 months
- Scope location
- Arkansas City, KS
- Reported agency
- Arkansas City Public Schools USD 470
Questions about this RFP
How do I respond to this RFP from Arkansas City Unified School District 470?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 2545 Greenway Road, Arkansas City, KS 67005 and [email protected]. For questions, contact Braden Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Arkansas City Unified School District 470 in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Braden Smith at (620) 441-2000. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Funding strategy expertise including self-funded feasibility, actuarial resources, stop-loss, and risk analysis (25%), Public school and governmental benefits experience, assigned team, and references..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Arkansas City Unified School District 470?
All active and historical solicitations from Arkansas City Unified School District 470 are tracked and searchable. As a school agency, Arkansas City Unified School District 470 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed cover letter, Appendix C certification, Legal firm name, ownership, office locations, authorized signer, contact information, Qualifications, Kansas licenses, public-sector and K-12 experience,. Review the full document from Arkansas City Unified School District 470 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Arkansas City, KS. Review the full solicitation for detailed scope requirements.