Anderson Public Library - Public And Staff Copier / Print Management Solution - 2026
Anderson City, Anderson, Stony Creek, Union Twps Pub LibLibrary District · Anderson, IN- Due
- Sep 30, 2026
- Deadline passed
- Posted
- Aug 31, 2026
- Contract term
- 5 years
- Primary contact
- Colleen Gordillo
- (765) 641-2457
The 30-second brief
Anderson Public Library seeks proposals for a comprehensive public and staff copier and print management solution for the Main Library and Lapel Branch, covering lease or direct purchase, implementation, maintenance, and support. The project includes multifunction copier/printer/scanner devices, vendor-neutral print/copy management software such as EnvisionWare LPT:One compatibility, and integrated payment systems supporting coins, bills, and credit/debit cards. The library requires six public stations and one public station at the branches, along with two staff copiers including an administrative/marketing color device. Proposals are due by September 30, 2026, with questions due by September 16, 2026. Vendors must comply with Indiana E-Verify requirements.
Patron Workflow Simplicity, Public Print/Copy Integration, Mobile Printing, LPT:One Compatibility, Equipment Quality and Features, Payment System Functionality, Technical Support and Service, Pricing and Total Cost of Ownership, Implementation and Training, Vendor Experience and References, Accessibility and Usability, Sustainability and Operational Efficiency
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Summary
Anderson Public Library seeks proposals for a comprehensive public and staff copier and print management solution for the Main Library and Lapel Branch, covering lease or direct purchase, implementation, maintenance, and support.
The project includes multifunction copier/printer/scanner devices, vendor-neutral print/copy management software such as EnvisionWare LPT:One compatibility, and integrated payment systems supporting coins, bills, and credit/debit cards. The library requires six public stations and one public station at the branches, along with two staff copiers including an administrative/marketing color device. Proposals are due by September 30, 2026, with questions due by September 16, 2026. Vendors must comply with Indiana E-Verify requirements.
EVALUATION CRITERIA
12- Patron Workflow Simplicity
- Public Print/Copy Integration
- Mobile Printing
- LPT:One Compatibility
- Equipment Quality and Features
- Payment System Functionality
- Technical Support and Service
- Pricing and Total Cost of Ownership
- Implementation and Training
- Vendor Experience and References
- Accessibility and Usability
- Sustainability and Operational Efficiency
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Anderson, IN
- Reported agency
- Anderson Public Library
Questions about this RFP
How do I respond to this RFP from Anderson City, Anderson, Stony Creek, Union Twps Pub Lib?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. Submissions should be delivered to: [email protected]. For questions, contact Colleen Gordillo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Anderson City, Anderson, Stony Creek, Union Twps Pub Lib in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Colleen Gordillo at (765) 641-2457. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Patron Workflow Simplicity, Public Print/Copy Integration, Mobile Printing, LPT:One Compatibility, Equipment Quality and Features, Payment System Functionality, Technical Support and Service, Pricing..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Anderson City, Anderson, Stony Creek, Union Twps Pub Lib?
All active and historical solicitations from Anderson City, Anderson, Stony Creek, Union Twps Pub Lib are tracked and searchable. As a library district agency, Anderson City, Anderson, Stony Creek, Union Twps Pub Lib regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Anderson City, Anderson, Stony Creek, Union Twps Pub Lib for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Anderson, IN. Review the full solicitation for detailed scope requirements.