Alachua County - Annual Video Surveillance System Services - RFP 26-152-MM (2026)
Alachua County Board of County CommissionersCounty · FL- Due
- May 27, 2026
- Deadline passed
- Posted
- Apr 15, 2026
- Contract term
- 2 years
- Primary contact
- Mandy Mullins
- (352) 384-3090
The 30-second brief
Alachua County, Florida is seeking proposals from qualified Gold or Silver level AXIS Communications rated contractors for RFP 26-152-MM to provide continuing as-needed services for the installation, maintenance, and repair of AXIS video surveillance network cameras, video recorders, video management software, peripherals, accessories, professional services, associated electrical work, and warranties across County-owned buildings and parks. The resulting agreement has a term of two years with options to renew for two additional two-year periods. Submissions are due by May 27, 2026, at 2:00 pm, with a mandatory pre-solicitation meeting on May 7, 2026. Proposers must comply with Alachua County Government Minimum Wage requirements, E-Verify, and local preference provisions, and submit required documents including W-9 forms, corporate resolutions, and vendor security requirement checklists.
Ability and Competency of the Proposer (25%), Project Manager and Project Team's Competency and Qualifications (15%), Project Understanding and Approach (25%), Ability to Meet Project Schedule and Budget Requirements (17.5%), Proposal Organization (5%), Volume of Previous Work (2.5%), Location (5%), Small Business Enterprise Participation (5%)
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Summary
Alachua County, Florida is seeking proposals from qualified Gold or Silver level AXIS Communications rated contractors for RFP 26-152-MM to provide continuing as-needed services for the installation, maintenance, and repair of AXIS video surveillance network cameras, video recorders, video management software, peripherals, accessories, professional services, associated electrical work, and warranties across County-owned buildings and parks.
The resulting agreement has a term of two years with options to renew for two additional two-year periods. Submissions are due by May 27, 2026, at 2:00 pm, with a mandatory pre-solicitation meeting on May 7, 2026. Proposers must comply with Alachua County Government Minimum Wage requirements, E-Verify, and local preference provisions, and submit required documents including W-9 forms, corporate resolutions, and vendor security requirement checklists.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
7- Corporate Resolution
- State Compliance
- Taxpayer Identification Form
- Public Record Trade Secret Exemption Request
- Alachua County Small Business Enterprise Certificate
- Vendor Security Requirements Checklist
- Certificate of Insurance
- Submit to
- https://secure.procurenow.com/portal/alachuacounty
- Scope location
- Gainesville, FL
- Reported agency
- Alachua County
Questions about this RFP
How do I respond to this RFP from Alachua County Board of County Commissioners?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 27, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/alachuacounty. For questions, contact Mandy Mullins.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Alachua County Board of County Commissioners in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mandy Mullins at (352) 384-3090. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability and Competency of the Proposer (25%), Project Manager and Project Team's Competency and Qualifications (15%), Project Understanding and Approach (25%), Ability to Meet Project Schedule and Bud..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alachua County Board of County Commissioners?
All active and historical solicitations from Alachua County Board of County Commissioners are tracked and searchable. As a county agency, Alachua County Board of County Commissioners regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Corporate Resolution, State Compliance, Taxpayer Identification Form, Public Record Trade Secret Exemption Request, Alachua County Small Business Enterprise Certificate, Vendor Security Requirements C. Review the full document from Alachua County Board of County Commissioners for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, FL. Review the full solicitation for detailed scope requirements.