Alachua County Annual Concession Services for the Alachua County Sports and Events Center - RFP 27-91-PM (2026)
Alachua County Board of County CommissionersCounty · FL- Due
- Jun 3, 2026
- Deadline passed
- Posted
- May 6, 2026
- Contract term
- 1 year
- Primary contact
- Jessica Hurov
- (352) 345-5260
The 30-second brief
Alachua County seeks a qualified concessionaire to provide food and beverage services at the Alachua County Sports and Events Center (ACSEC). Services include management and operation of permanent and portable concession stands, food preparation, inventory management, and POS operations. The venue hosts local, regional, national, and international events including youth and amateur sports tournaments, community activities, and special events. Proposers must maintain high standards of customer service, food safety, and cleanliness while optimizing sales during high-volume events. The initial contract term is one year from October 1, 2026 through September 30, 2027, with options to renew for two additional two-year periods. Responses are due by June 3, 2026 at 2:00 pm via the County's e-procurement portal.
Concession Operations Experience and Competency 25%, Management Team and Key Staff Qualifications 15%, Understanding of Scope and Operational Approach 25%, Revenue Share Percentage and Financial Proposal 17.5%, Proposal Organization and Completeness 5%, Volume of Previous Work 2.5%, Location 5%, Small Business Enterprise Participation 5%
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Summary
Alachua County seeks a qualified concessionaire to provide food and beverage services at the Alachua County Sports and Events Center (ACSEC).
Services include management and operation of permanent and portable concession stands, food preparation, inventory management, and POS operations. The venue hosts local, regional, national, and international events including youth and amateur sports tournaments, community activities, and special events. Proposers must maintain high standards of customer service, food safety, and cleanliness while optimizing sales during high-volume events. The initial contract term is one year from October 1, 2026 through September 30, 2027, with options to renew for two additional two-year periods. Responses are due by June 3, 2026 at 2:00 pm via the County's e-procurement portal.
EVALUATION CRITERIA
8- Concession Operations Experience and Competency 25%
- Management Team and Key Staff Qualifications 15%
- Understanding of Scope and Operational Approach 25%
- Revenue Share Percentage and Financial Proposal 17.5%
- Proposal Organization and Completeness 5%
- Volume of Previous Work 2.5%
- Location 5%
- Small Business Enterprise Participation 5%
REQUIRED ATTACHMENTS
Corporate Resolution, State Compliance, Taxpayer Identification Form, Public Record Trade Secret or Proprietary Confidential Business Information Exemption Request, Alachua County Small Business Enterprise Certificate, Alachua County Location Preference, Drug Free Workplace, Vendor Eligibility, NON-SBE Subcontractors, Responsible Agent Designation, Conflict of Interest, Request for Proposal Submittal Documentation, Acknowledgement of Requirements
- Submit to
- https://secure.procurenow.com/portal/alachuacounty
- Duration
- 12 months
- Scope location
- Gainesville, FL
- Reported agency
- Alachua County
Questions about this RFP
How do I respond to this RFP from Alachua County Board of County Commissioners?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 3, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/alachuacounty. For questions, contact Jessica Hurov.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Alachua County Board of County Commissioners in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Hurov at (352) 345-5260. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Concession Operations Experience and Competency 25%, Management Team and Key Staff Qualifications 15%, Understanding of Scope and Operational Approach 25%, Revenue Share Percentage and Financial Propo..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alachua County Board of County Commissioners?
All active and historical solicitations from Alachua County Board of County Commissioners are tracked and searchable. As a county agency, Alachua County Board of County Commissioners regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Corporate Resolution, State Compliance, Taxpayer Identification Form, Public Record Trade Secret or Proprietary Confidential Business Information Exemption Request, Alachua County Small Business Enter. Review the full document from Alachua County Board of County Commissioners for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, FL. Review the full solicitation for detailed scope requirements.