Alachua County - Annual Pothole Repair with Hot Mix Asphalt - ITB 27-122-LC (2026)
Alachua CountyCounty · Gainesville, FL- Due
- Nov 25, 2026
- 28 days left
- Posted
- Oct 21, 2026
- Contract term
- 1 year
- Primary contact
- James Flegert
- (352) 548-1218
The 30-second brief
Alachua County, Florida is seeking bids for ITB 27-122-LC for Annual Pothole Repair with Hot Mix Asphalt on an as-needed, work-order-driven basis. The scope involves cleaning and filling potholes using hot mixed asphalt (such as SP-9.5 and SP-12.5 mixes), including furnishing, hauling, and placing materials, removing and disposing of debris and loose material, providing traffic control, and full-depth patching or fill-and-level repairs. Work is not guaranteed. Submission deadline is November 25, 2026, at 2:00 pm EST, with a question submission deadline of November 15, 2026. Bids must be submitted via the County Public Portal. Requirements include a 5% bid bond, SBE participation goals, location preference, E-Verify compliance, and adherence to Alachua County minimum wage ordinances.
MOT, FDOT Index 102-603, Two-Lane, Two-Way, Work Within the Travel Way; MOT, FDOT Index 102-604, Two-Lane, Two-Way, Intersection Work; MOT, FDOT Index 102-613, Multilane Roadway, Lane Closure; MOT, FDOT Index 102-615, Multilane Roadway, Intersection Work; VMB, Per unit per day; Traffic Control Officer; Pothole Repair, Full Depth Patch, Average Depth 4 Inches (between 2 to 6 Inches); Pothole Repair, Fill and Level, Depth 1.5 Inches or less; Pothole Repair, Fill and Level, Depth greater than 1.5 Inches up to 2 Inches; Pothole Repair, Fill and Level, Depth greater than 2 Inches up to 2.5 Inches; Pothole Repair, Fill and Level, Depth greater than 2.5 Inches up to 3 Inches; Pothole Repair, Fill and Level, Depth greater than 3 Inches up to 3.5 Inches; Pothole Repair, Fill and Level, Depth greater than 3.5 Inches
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Summary
Alachua County, Florida is seeking bids for ITB 27-122-LC for Annual Pothole Repair with Hot Mix Asphalt on an as-needed, work-order-driven basis.
The scope involves cleaning and filling potholes using hot mixed asphalt (such as SP-9.5 and SP-12.5 mixes), including furnishing, hauling, and placing materials, removing and disposing of debris and loose material, providing traffic control, and full-depth patching or fill-and-level repairs. Work is not guaranteed. Submission deadline is November 25, 2026, at 2:00 pm EST, with a question submission deadline of November 15, 2026. Bids must be submitted via the County Public Portal. Requirements include a 5% bid bond, SBE participation goals, location preference, E-Verify compliance, and adherence to Alachua County minimum wage ordinances.
REQUIRED DELIVERABLES
13- MOT, FDOT Index 102-603, Two-Lane, Two-Way, Work Within the Travel Way
- MOT, FDOT Index 102-604, Two-Lane, Two-Way, Intersection Work
- MOT, FDOT Index 102-613, Multilane Roadway, Lane Closure
- MOT, FDOT Index 102-615, Multilane Roadway, Intersection Work
- VMB, Per unit per day
- Traffic Control Officer
- Pothole Repair, Full Depth Patch, Average Depth 4 Inches (between 2 to 6 Inches)
- Pothole Repair, Fill and Level, Depth 1.5 Inches or less
- Pothole Repair, Fill and Level, Depth greater than 1.5 Inches up to 2 Inches
- Pothole Repair, Fill and Level, Depth greater than 2 Inches up to 2.5 Inches
- Pothole Repair, Fill and Level, Depth greater than 2.5 Inches up to 3 Inches
- Pothole Repair, Fill and Level, Depth greater than 3 Inches up to 3.5 Inches
- Pothole Repair, Fill and Level, Depth greater than 3.5 Inches
REQUIRED ATTACHMENTS
5- Bid bond
- W-9
- Corporate_Resolution.pdf
- Form_of_Bid_Bond.pdf
- Certificate of Insurance
- Submit to
- https://secure.procurenow.com/portal/alachuacounty
- Duration
- 12 months
- Scope location
- Gainesville, FL
Questions about this BID
How do I respond to this Bid from Alachua County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/alachuacounty. For questions, contact James Flegert.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Alachua County in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Flegert at (352) 548-1218. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: MOT, FDOT Index 102-603, Two-Lane, Two-Way, Work Within the Travel Way; MOT, FDOT Index 102-604, Two-Lane, Two-Way, Intersection Work; MOT, FDOT Index 102-613, Multilane Roadway, Lane Closure; MOT, FDOT Index 102-615, Multilane Roadway, Intersection Work; VMB, Per unit per day; Traffic Control Offic. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Alachua County?
All active and historical solicitations from Alachua County are tracked and searchable. As a county agency, Alachua County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 25, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: bid bond, W-9, Corporate_Resolution.pdf, Form_of_Bid_Bond.pdf, Certificate of Insurance. Review the full document from Alachua County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, FL. Review the full solicitation for detailed scope requirements.