Alachua County - Annual Janitorial Services for Multiple Facilities - RFQ 27-23-MM (2026)
Alachua County Board of County CommissionersCounty · FL- Due
- Apr 22, 2026
- Deadline passed
- Posted
- Mar 25, 2026
- Contract term
- 1 year
- Primary contact
- Mandy Mullins
- (352) 384-3090
The 30-second brief
The Alachua County Board of County Commissioners is seeking responses from qualified vendors to provide annual janitorial and cleaning services for the Agriculture and Equestrian Center, IFAS Auditorium, Freedom Center, and Cuscowilla on an as-needed basis. Services include labor, materials, supplies, and commercial equipment for facilities totaling approximately 10,571 sq ft, encompassing routine cleaning, event cleaning, restroom sanitization, floor care, and window cleaning. The contract term is for Fiscal Year 2027 with options to renew for one additional two-year period. Responses are due by April 22, 2026, at 5:00 pm, following a mandatory pre-proposal meeting on April 2, 2026. Vendors must comply with commercial general liability insurance, Florida Department of State registration, and vendor eligibility checks.
Initial Cleaning, Post Event Cleaning, On Site Cleaning During Events, Janitorial Services, Porter Services, Emergency Services
Pricing
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Summary
The Alachua County Board of County Commissioners is seeking responses from qualified vendors to provide annual janitorial and cleaning services for the Agriculture and Equestrian Center, IFAS Auditorium, Freedom Center, and Cuscowilla on an as-needed basis.
Services include labor, materials, supplies, and commercial equipment for facilities totaling approximately 10,571 sq ft, encompassing routine cleaning, event cleaning, restroom sanitization, floor care, and window cleaning. The contract term is for Fiscal Year 2027 with options to renew for one additional two-year period. Responses are due by April 22, 2026, at 5:00 pm, following a mandatory pre-proposal meeting on April 2, 2026. Vendors must comply with commercial general liability insurance, Florida Department of State registration, and vendor eligibility checks.
EVALUATION CRITERIA
Pricing
REQUIRED DELIVERABLES
6- Initial Cleaning
- Post Event Cleaning
- On Site Cleaning During Events
- Janitorial Services
- Porter Services
- Emergency Services
REQUIRED ATTACHMENTS
4- Submittal Confirmation
- Taxpayer Identification Form
- State Complaince
- Vendor Eligibility
- Submit to
- https://secure.procurenow.com/portal/alachuacounty
- Duration
- 12 months
- Scope location
- Alachua County, FL
- Projected sq ft
- 10,571 sq ft
- Reported agency
- Alachua County
Questions about this RFQ
How do I respond to this RFQ from Alachua County Board of County Commissioners?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/alachuacounty. For questions, contact Mandy Mullins.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Alachua County Board of County Commissioners in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mandy Mullins at (352) 384-3090. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Initial Cleaning, Post Event Cleaning, On Site Cleaning During Events, Janitorial Services, Porter Services, Emergency Services. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alachua County Board of County Commissioners?
All active and historical solicitations from Alachua County Board of County Commissioners are tracked and searchable. As a county agency, Alachua County Board of County Commissioners regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Submittal Confirmation, Taxpayer Identification Form, State Complaince, Vendor Eligibility. Review the full document from Alachua County Board of County Commissioners for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alachua County, FL. The total projected area is 10571 sq ft. Review the full solicitation for detailed scope requirements.