Alachua County - Annual Continuing Professional MEP and Life Safety Engineering Services - RFP 27-37-LC (2026)
Alachua County Board of County CommissionersCounty · FL- Due
- May 27, 2026
- Deadline passed
- Posted
- Apr 22, 2026
- Contract term
- 5 years
- Primary contact
- Leira Cruz Cáliz
- (352) 337-6268
The 30-second brief
The Alachua County Facilities Management Department is seeking qualified, licensed, and experienced professional engineering firms to provide annual continuing professional mechanical, electrical, plumbing (MEP) and life safety engineering services across County-owned facilities on an as-needed basis. Typical projects involve the design and evaluation of HVAC systems, building electrical systems, lighting, power distribution, emergency power systems, plumbing systems, and fire alarms with estimated construction costs under $4,000,000 per project. Services include project consultation, schematic design, design development, construction documents, bidding or negotiation assistance, and construction administration. Proposals are due by May 27, 2026, with a question deadline of May 17, 2026. The contract term is 5 years, running from October 1, 2026 through September 30, 2031, with evaluation based on qualifications, experience, approach, local presence, and SBE participation.
Engineering reports, Design drawings, Technical specifications, Cost estimates, Bid documents, Meeting minutes, Periodic progress reports, Final record drawings
Ability and Competency of the Proposer (25%), Project Manager and Project Team's Competency and Qualifications (15%), Project Understanding and Approach (25%), Ability to Meet Project Schedule and Budget Requirements (17.5%), Proposal Organization (5%), Volume of Previous Work (2.5%), Location (5%), Small Business Enterprise Participation (5%)
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Summary
The Alachua County Facilities Management Department is seeking qualified, licensed, and experienced professional engineering firms to provide annual continuing professional mechanical, electrical, plumbing (MEP) and life safety engineering services across County-owned facilities on an as-needed basis.
Typical projects involve the design and evaluation of HVAC systems, building electrical systems, lighting, power distribution, emergency power systems, plumbing systems, and fire alarms with estimated construction costs under $4,000,000 per project. Services include project consultation, schematic design, design development, construction documents, bidding or negotiation assistance, and construction administration. Proposals are due by May 27, 2026, with a question deadline of May 17, 2026. The contract term is 5 years, running from October 1, 2026 through September 30, 2031, with evaluation based on qualifications, experience, approach, local presence, and SBE participation.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Engineering reports
- Design drawings
- Technical specifications
- Cost estimates
- Bid documents
- Meeting minutes
- Periodic progress reports
- Final record drawings
REQUIRED ATTACHMENTS
Corporate Resolution form, state registration documents, Taxpayer Identification Form W-9, Public Record Trade Secret or Proprietary Confidential Business Information Exemption Request, Small Business Enterprise Certificate, Alachua County Location Preference certification, Drug-Free Workplace certification, Vendor Eligibility confirmation, Non-SBE Subcontractors list, Responsible Agent Designation, Conflict of Interest certification, Request for Proposal Submittal Documentation
- Submit to
- https://secure.procurenow.com/portal/alachuacounty
- Scope location
- Gainesville, FL
- Reported agency
- Alachua County
Questions about this RFP
How do I respond to this RFP from Alachua County Board of County Commissioners?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/alachuacounty. For questions, contact Leira Cruz Cáliz.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Alachua County Board of County Commissioners in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Leira Cruz Cáliz at (352) 337-6268. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Engineering reports, Design drawings, Technical specifications, Cost estimates, Bid documents, Meeting minutes, Periodic progress reports, Final record drawings. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability and Competency of the Proposer (25%), Project Manager and Project Team's Competency and Qualifications (15%), Project Understanding and Approach (25%), Ability to Meet Project Schedule and Bud..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alachua County Board of County Commissioners?
All active and historical solicitations from Alachua County Board of County Commissioners are tracked and searchable. As a county agency, Alachua County Board of County Commissioners regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Corporate Resolution form, state registration documents, Taxpayer Identification Form W-9, Public Record Trade Secret or Proprietary Confidential Business Information Exemption Request, Small Business. Review the full document from Alachua County Board of County Commissioners for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, FL. Review the full solicitation for detailed scope requirements.