Alachua County Annual Central Plant Mechanical Equipment Preventive Maintenance Services - ITB 27-55-MB
Alachua County Board of County CommissionersCounty · FL- Due
- Sep 2, 2026
- Deadline passed
- Posted
- Jul 15, 2026
- Contract term
- 1 year
- Primary contact
- Vinson Grimm
- (352) 554-3188
The 30-second brief
Alachua County is seeking qualified, licensed, and experienced contractors to provide annual preventive maintenance services for central plant mechanical equipment across County-owned facilities, including water-cooled chillers, air-cooled chillers, cooling towers, boilers, and hydronic pumps. The contract includes mandatory compliance with Florida Class A Air-Conditioning or Mechanical Contractor licensing, SBE participation goals, prevailing wage ordinances, and background check requirements for vendor personnel. The submission deadline is September 2, 2026, at 2:00 PM EST, with a mandatory pre-bid meeting scheduled for July 30, 2026. The initial contract term is one year with options for two additional two-year renewal periods.
Price, qualifications, responsibility
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Summary
Alachua County is seeking qualified, licensed, and experienced contractors to provide annual preventive maintenance services for central plant mechanical equipment across County-owned facilities, including water-cooled chillers, air-cooled chillers, cooling towers, boilers, and hydronic pumps.
The contract includes mandatory compliance with Florida Class A Air-Conditioning or Mechanical Contractor licensing, SBE participation goals, prevailing wage ordinances, and background check requirements for vendor personnel. The submission deadline is September 2, 2026, at 2:00 PM EST, with a mandatory pre-bid meeting scheduled for July 30, 2026. The initial contract term is one year with options for two additional two-year renewal periods.
EVALUATION CRITERIA
3- Price
- Qualifications
- Responsibility
REQUIRED ATTACHMENTS
5- Small Business Enterprise Program Certificate
- Corporate Resolution
- State Compliance registration documents
- Taxpayer Identification Form W-9
- Public Record Trade Secret Exemption Request
REQUIRED STAFFING
Technician, Helper/Apprentice
- Submit to
- https://secure.procurenow.com/portal/alachuacounty
- Duration
- 12 months
- Scope location
- Gainesville, FL
- Reported agency
- Alachua County
Questions about this BID
How do I respond to this Bid from Alachua County Board of County Commissioners?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/alachuacounty. For questions, contact Vinson Grimm.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Alachua County Board of County Commissioners in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Vinson Grimm at (352) 554-3188. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Technician, Helper/Apprentice. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, qualifications, responsibility" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alachua County Board of County Commissioners?
All active and historical solicitations from Alachua County Board of County Commissioners are tracked and searchable. As a county agency, Alachua County Board of County Commissioners regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Small Business Enterprise Program Certificate, Corporate Resolution, State Compliance registration documents, Taxpayer Identification Form W-9, Public Record Trade Secret Exemption Request. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Alachua County Board of County Commissioners for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, FL. Review the full solicitation for detailed scope requirements.