Alachua County - Annual Assembly and Disassembly of the Jimmy Carnes Track for ACSEC - ITB 27-104-PM (2026)
Alachua County Board of County CommissionersCounty · FL- Due
- Aug 19, 2026
- Deadline passed
- Posted
- Jul 22, 2026
- Contract term
- 2 years
- Primary contact
- Precious Merriweather
- (352) 337-6269
The 30-second brief
Alachua County is seeking bids for the annual assembly and disassembly of the indoor track and field facility at the Alachua County Sports & Events Center (ACSEC), a 130,000+ sq. ft. facility featuring a World Athletics Compliant 200m portable banked 6-lane track and permanent 60m 8-lane sprint lanes with Mondo surfaces. The required services include the assembly, decommissioning, inventory, inspection, repair, and storage of the track system, throwing cages, shot put rings, high jump surfaces, runways, and protective floor coverings in December and March of each year. The submission deadline is August 19, 2026, at 2:00 pm EST, with a question deadline of August 9, 2026. The contract term is from October 1, 2026, through September 30, 2028, with options to renew for two additional two-year periods. Bidders must meet local preference requirements, provide E-Verify documentation, and maintain specified insurance coverage.
Track & Field Facility Assembly, Track & Field Facility Disassembly
Price, Qualifications, Experience, Local Preference, Compliance with specifications
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Summary
Alachua County is seeking bids for the annual assembly and disassembly of the indoor track and field facility at the Alachua County Sports & Events Center (ACSEC), a 130,000+ sq. ft. facility featuring a World Athletics Compliant 200m portable banked 6-lane track and permanent 60m 8-lane sprint lanes with Mondo surfaces.
The required services include the assembly, decommissioning, inventory, inspection, repair, and storage of the track system, throwing cages, shot put rings, high jump surfaces, runways, and protective floor coverings in December and March of each year. The submission deadline is August 19, 2026, at 2:00 pm EST, with a question deadline of August 9, 2026. The contract term is from October 1, 2026, through September 30, 2028, with options to renew for two additional two-year periods. Bidders must meet local preference requirements, provide E-Verify documentation, and maintain specified insurance coverage.
EVALUATION CRITERIA
5- Price
- Qualifications
- Experience
- Local Preference
- Compliance with specifications
REQUIRED DELIVERABLES
Track & Field Facility Assembly, Track & Field Facility Disassembly
REQUIRED ATTACHMENTS
Corporate Resolution, State Compliance documents, W-9, Public Record Trade Secret or Proprietary Confidential Business Information Exemption Request, Drug Free Workplace certification, List of Subcontractors, Responsible Agent Form, References, Manufacturer Certification, Conflict of Interest statement
- Submit to
- https://secure.procurenow.com/portal/alachuacounty
- Duration
- 24 months
- Scope location
- Gainesville, FL
- Projected sq ft
- 130,000 sq ft
- Reported agency
- Alachua County
Questions about this BID
How do I respond to this Bid from Alachua County Board of County Commissioners?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/alachuacounty. For questions, contact Precious Merriweather.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Alachua County Board of County Commissioners in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Precious Merriweather at (352) 337-6269. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Track & Field Facility Assembly, Track & Field Facility Disassembly. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Qualifications, Experience, Local Preference, Compliance with specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alachua County Board of County Commissioners?
All active and historical solicitations from Alachua County Board of County Commissioners are tracked and searchable. As a county agency, Alachua County Board of County Commissioners regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Corporate Resolution, State Compliance documents, W-9, Public Record Trade Secret or Proprietary Confidential Business Information Exemption Request, Drug Free Workplace certification, List of Subcont. Review the full document from Alachua County Board of County Commissioners for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, FL. The total projected area is 130000 sq ft. Review the full solicitation for detailed scope requirements.