Alachua County Annual Scale Maintenance for Alachua County - RFQ #27-251-MM (2026)
Alachua County Board of County CommissionersCounty · FL- Due
- Aug 26, 2026
- Deadline passed
- Posted
- Aug 5, 2026
- Contract term
- 3 years
- Primary contact
- Mandy Mullins
- (352) 384-3090
The 30-second brief
Alachua County is seeking quotes for annual scale maintenance, calibration, inspection, and repair services for inbound and outbound scales, tunnel scales, and floor scales. The work involves quarterly calibration and certification across facilities including the Alachua County Transfer Station at Leveda Brown Environmental Park (LBEP) (5115 NE 63rd Avenue) and the Materials Recovery Facility (MRF) (5121 NE 36 Avenue) in Gainesville, FL. The contract term is 3 years beginning October 1, 2026, through September 30, 2029, with a blanket purchase order awarded per fiscal year. Vendors must provide service/calibration test vehicles of at least 3,000 lbs GVWR with 25,000 lbs of state-certified test weights, and be registered with the Florida Department of Weights and Measures. Submissions are due via the OpenGov procurement portal by August 26, 2026, at 5:00 pm, with questions due by August 16, 2026.
Technician for Non-Emergency / Routine work / Repair, Technician Hourly Rates for Emergency Work / Repair, Quarterly calibration and certification for inbound scale, Quarterly calibration and certification for outbound scale, Quarterly calibration and certification of MRF floor scale, Quarterly calibration two (2) tunnel scales, No certification, Materials to be supplied at actual cost plus Contractors mark-up percentage
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Summary
Alachua County is seeking quotes for annual scale maintenance, calibration, inspection, and repair services for inbound and outbound scales, tunnel scales, and floor scales.
The work involves quarterly calibration and certification across facilities including the Alachua County Transfer Station at Leveda Brown Environmental Park (LBEP) (5115 NE 63rd Avenue) and the Materials Recovery Facility (MRF) (5121 NE 36 Avenue) in Gainesville, FL. The contract term is 3 years beginning October 1, 2026, through September 30, 2029, with a blanket purchase order awarded per fiscal year. Vendors must provide service/calibration test vehicles of at least 3,000 lbs GVWR with 25,000 lbs of state-certified test weights, and be registered with the Florida Department of Weights and Measures. Submissions are due via the OpenGov procurement portal by August 26, 2026, at 5:00 pm, with questions due by August 16, 2026.
REQUIRED DELIVERABLES
Technician for Non-Emergency / Routine work / Repair, Technician Hourly Rates for Emergency Work / Repair, Quarterly calibration and certification for inbound scale, Quarterly calibration and certification for outbound scale, Quarterly calibration and certification of MRF floor scale, Quarterly calibration two (2) tunnel scales, No certification, Materials to be supplied at actual cost plus Contractors mark-up percentage
REQUIRED ATTACHMENTS
5- Submittal Confirmation
- Taxpayer Identification Form (W-9)
- State Complaince
- Vendor Eligibility
- Request for Quotation Pricing Form
- Submit to
- https://secure.procurenow.com/portal/alachuacounty
- Scope location
- Gainesville, FL
- Reported agency
- Alachua County
Questions about this QUOTE
How do I respond to this Quote from Alachua County Board of County Commissioners?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/alachuacounty. For questions, contact Mandy Mullins.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Alachua County Board of County Commissioners in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mandy Mullins at (352) 384-3090. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Technician for Non-Emergency / Routine work / Repair, Technician Hourly Rates for Emergency Work / Repair, Quarterly calibration and certification for inbound scale, Quarterly calibration and certification for outbound scale, Quarterly calibration and certification of MRF floor scale, Quarterly cali. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Alachua County Board of County Commissioners?
All active and historical solicitations from Alachua County Board of County Commissioners are tracked and searchable. As a county agency, Alachua County Board of County Commissioners regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Submittal Confirmation, Taxpayer Identification Form (W-9), State Complaince, Vendor Eligibility, Request for Quotation Pricing Form. Review the full document from Alachua County Board of County Commissioners for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, FL. Review the full solicitation for detailed scope requirements.