Addison Park District Managed Print Services RFP 2026
Addison Park DistrictSpecial District · Addison, IL- Due
- Aug 28, 2026
- Deadline passed
- Contract term
- 5 years
- Primary contact
- Lisa Jeffers
The 30-second brief
The Addison Park District is seeking proposals for managed print services across its facilities, including the Community Recreation Center, Centennial Recreation Center, and Links & Tees Golf Facility. The scope includes the lease of multifunction copy machines (supporting Letter, Legal, and Tabloid sizes), network print management solutions, and all related services such as maintenance, toner, and repairs. The District estimates a shared monthly volume of 28,000 copies (11,000 B&W and 17,000 color). Vendors must provide pricing for 36-month and 60-month lease options starting November 2, 2026, and include a $11,000 buyout of the existing contract. Proposals are due by 12:00 noon on August 28, 2026, with a question deadline of August 21, 2026.
Cover letter, Company profile, Project understanding, References, Fee structure, Contract buyout documentation, Plan for existing devices, Billing method
Qualifications & Experience, Project Understanding, Past Performance, Proposal Quality, Timeline & Deliverables, Experience, Availability, Value & Pricing
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Summary
The Addison Park District is seeking proposals for managed print services across its facilities, including the Community Recreation Center, Centennial Recreation Center, and Links & Tees Golf Facility.
The scope includes the lease of multifunction copy machines (supporting Letter, Legal, and Tabloid sizes), network print management solutions, and all related services such as maintenance, toner, and repairs. The District estimates a shared monthly volume of 28,000 copies (11,000 B&W and 17,000 color). Vendors must provide pricing for 36-month and 60-month lease options starting November 2, 2026, and include a $11,000 buyout of the existing contract. Proposals are due by 12:00 noon on August 28, 2026, with a question deadline of August 21, 2026.
EVALUATION CRITERIA
8- Qualifications & Experience
- Project Understanding
- Past Performance
- Proposal Quality
- Timeline & Deliverables
- Experience
- Availability
- Value & Pricing
REQUIRED DELIVERABLES
8- Cover letter
- Company profile
- Project understanding
- References
- Fee structure
- Contract buyout documentation
- Plan for existing devices
- Billing method
REQUIRED ATTACHMENTS
Exhibit B
- Submit to
- 120 E. Oak Street, Addison, Illinois 60101
- Duration
- 60 months
- Scope location
- Addison, IL
Questions about this RFP
How do I respond to this RFP from Addison Park District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 120 E. Oak Street, Addison, Illinois 60101. For questions, contact Lisa Jeffers.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Addison Park District in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lisa Jeffers. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover letter, Company profile, Project understanding, References, Fee structure, Contract buyout documentation, Plan for existing devices, Billing method. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications & Experience, Project Understanding, Past Performance, Proposal Quality, Timeline & Deliverables, Experience, Availability, Value & Pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Addison Park District?
All active and historical solicitations from Addison Park District are tracked and searchable. As a special district agency, Addison Park District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit B. Review the full document from Addison Park District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Addison, IL. Review the full solicitation for detailed scope requirements.
