Addison Park District Managed Print Services RFP 2026
Addison Park DistrictSpecial District · Addison, IL- Due
- Aug 28, 2026
- Deadline passed
The 30-second brief
Addison Park District is soliciting proposals for Managed Print Services. The scope includes leasing four new floor-standing multifunction units (MFPs) capable of 11x17 output, including one large capacity unit for the administrative office, and providing maintenance and toner for an existing fleet of approximately 10 devices (Xerox C9070, Versalink C7125, HP, and Brother). Services are required at the Community Rec Center, Club Fitness, Links & Tees, and the Executive Director's office. The District prefers cost-per-copy pricing. The estimated monthly volume is 28,000 pages (11,000 B&W and 17,000 color). The contract includes a $11,000 buyout of the existing contract. Proposals were due by August 28, 2026, following a question period that concluded on August 24, 2026.
Cost-per-copy pricing, Maintenance services, Toner supplies, 4 new leased MFP units
Value and Pricing, Qualifications and Experience
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Summary
Addison Park District is soliciting proposals for Managed Print Services.
The scope includes leasing four new floor-standing multifunction units (MFPs) capable of 11x17 output, including one large capacity unit for the administrative office, and providing maintenance and toner for an existing fleet of approximately 10 devices (Xerox C9070, Versalink C7125, HP, and Brother). Services are required at the Community Rec Center, Club Fitness, Links & Tees, and the Executive Director's office. The District prefers cost-per-copy pricing. The estimated monthly volume is 28,000 pages (11,000 B&W and 17,000 color). The contract includes a $11,000 buyout of the existing contract. Proposals were due by August 28, 2026, following a question period that concluded on August 24, 2026.
EVALUATION CRITERIA
Value and Pricing, Qualifications and Experience
REQUIRED DELIVERABLES
4- Cost-per-copy pricing
- Maintenance services
- Toner supplies
- 4 new leased MFP units
REQUIRED ATTACHMENTS
Exhibit B
- Scope location
- Addison, IL
Questions about this RFP
How do I respond to this RFP from Addison Park District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Addison Park District in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Cost-per-copy pricing, Maintenance services, Toner supplies, 4 new leased MFP units. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Value and Pricing, Qualifications and Experience" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Addison Park District?
All active and historical solicitations from Addison Park District are tracked and searchable. As a special district agency, Addison Park District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit B. Review the full document from Addison Park District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Addison, IL. Review the full solicitation for detailed scope requirements.
