22nd District Agricultural Association Grandstand Stage Lighting Services RFP 26-002 (2025)
22Nd District Agricultural AssociationState Agency · CA- Due
- Dec 5, 2025
- Deadline passed
- Posted
- Oct 28, 2025
- Contract term
- 1 year
- Primary contact
- Henry Rivera
- (858) 740-9423
The 30-second brief
The 22nd District Agricultural Association seeks a qualified lighting company to provide a complete concert lighting system and services for the grandstand stage at the San Diego County Fair and Del Mar Fairgrounds in Del Mar, California. Solicitation 26-002 encompasses furnishing, installing, maintaining, and operating professional concert lighting equipment, including DMX consoles, LED fixtures, moving heads, truss systems, power distribution, and spotlights supporting audiences up to 9,000. Proposals are due by December 5, 2025, with a question deadline of November 14, 2025. Requirements include 10 years of company experience, key personnel certifications such as Cal/OSHA 10/30 or ETCP, insurance of $1,000,000, and compliance with small business preferences and local environmental policies.
Concert lighting system, DMX lighting consoles, LED fixtures, Moving heads, Truss systems, Power distribution, Spotlights, Intercommunication systems, Work lights
Relative Experience and Qualifications 35%, Staffing and Management 20%, Technical Approach and Workplan/Narrative 35%, Letters of Recommendation 10%
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Summary
The 22nd District Agricultural Association seeks a qualified lighting company to provide a complete concert lighting system and services for the grandstand stage at the San Diego County Fair and Del Mar Fairgrounds in Del Mar, California.
Solicitation 26-002 encompasses furnishing, installing, maintaining, and operating professional concert lighting equipment, including DMX consoles, LED fixtures, moving heads, truss systems, power distribution, and spotlights supporting audiences up to 9,000. Proposals are due by December 5, 2025, with a question deadline of November 14, 2025. Requirements include 10 years of company experience, key personnel certifications such as Cal/OSHA 10/30 or ETCP, insurance of $1,000,000, and compliance with small business preferences and local environmental policies.
EVALUATION CRITERIA
4- Relative Experience and Qualifications 35%
- Staffing and Management 20%
- Technical Approach and Workplan/Narrative 35%
- Letters of Recommendation 10%
REQUIRED DELIVERABLES
9- Concert lighting system
- DMX lighting consoles
- LED fixtures
- Moving heads
- Truss systems
- Power distribution
- Spotlights
- Intercommunication systems
- Work lights
REQUIRED ATTACHMENTS
17- Proposal Cover Letter
- Pricing Proposal
- Technical Proposal
- Reference Letters
- License to conduct business in the State of California
- Certificate re California GC 1090 and Disclosure of Interests
- Payee Data Record STD 204
- Bidder References
- Contractor Certification Clauses
- Bidder's Declaration
- Subcontractor's Declaration
- Small Business Certification
- Disabled Veteran Business Enterprise Declarations STD 843
- Commercially Useful Function Compliance
- Darfur Contracting Act Certification
- Business in Good Standing
- Current insurance certificate
- Submit to
- https://secure.procurenow.com/portal/sdfair
- Duration
- 60 months
- Scope location
- Del Mar, CA
- Reported agency
- 22nd District Agricultural Association
Questions about this RFP
How do I respond to this RFP from 22Nd District Agricultural Association?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 5, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/sdfair. For questions, contact Henry Rivera.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including 22Nd District Agricultural Association in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Henry Rivera at (858) 740-9423. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Concert lighting system, DMX lighting consoles, LED fixtures, Moving heads, Truss systems, Power distribution, Spotlights, Intercommunication systems, Work lights. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relative Experience and Qualifications 35%, Staffing and Management 20%, Technical Approach and Workplan/Narrative 35%, Letters of Recommendation 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from 22Nd District Agricultural Association?
All active and historical solicitations from 22Nd District Agricultural Association are tracked and searchable. As a state agency agency, 22Nd District Agricultural Association regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Cover Letter, Pricing Proposal, Technical Proposal, Reference Letters, License to conduct business in the State of California, Certificate re California GC 1090 and Disclosure of Interests, P. Review the full document from 22Nd District Agricultural Association for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Del Mar, CA. Review the full solicitation for detailed scope requirements.
