22nd District Agricultural Association Heavy Equipment Rental IFB 26-015 2026 - Del Mar Fairgrounds
22Nd District Agricultural AssociationState Agency · CA- Due
- Apr 3, 2026
- Deadline passed
- Posted
- Mar 2, 2026
- Contract term
- 1.8 years
- Primary contact
- Brad Mason
- (858) 792-4285
The 30-second brief
The 22nd District Agricultural Association is soliciting bids for Heavy Equipment Rental services at the Del Mar Fairgrounds in Del Mar, California, under IFB 26-015. The scope includes providing a comprehensive fleet of equipment such as dump trucks, water trucks, flatbed/stake trucks, wheel loaders, skip loaders, mini excavators, skid steer loaders with attachments, forklifts, boomlift telescopic masts, electric scissor lifts, light towers, generators, propane scrubbers, and industrial sweepers to support the San Diego County Fair and year-round events. The contract term is 22 months with three 1-year option periods, anticipating an effective start date of May 13, 2026. The submission deadline is April 3, 2026, at 4:00 PM, with questions due by March 27, 2026. Vendors must meet minimum qualification requirements including 8 years of industry experience, 4 rental yard locations within 30 miles of San Diego County, and verifiable references.
Dump trucks (10-yard and 5-yard capacity), Water trucks (2000-gallon), Flatbed/stake trucks with hydraulic lift gates, Wheel loaders (John Deere 928 IT), Skip loaders with box blade, Mini excavators, Skid steer loaders (TrackCat, Sweeper attachment, 12-inch grinder attachment), Forklifts (5000-pound pneumatic tire and rough terrain/straight mast), Boomlift telescopic masts, Electric scissor lifts, Diesel and solar light towers, 1200 AMP studio grade generator trailers, Propane floor scrubbers (Tennant T-20), S-20 sweepers, And M-30 sweepers.
Lowest cost / lowest responsive bid
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Summary
The 22nd District Agricultural Association is soliciting bids for Heavy Equipment Rental services at the Del Mar Fairgrounds in Del Mar, California, under IFB 26-015.
The scope includes providing a comprehensive fleet of equipment such as dump trucks, water trucks, flatbed/stake trucks, wheel loaders, skip loaders, mini excavators, skid steer loaders with attachments, forklifts, boomlift telescopic masts, electric scissor lifts, light towers, generators, propane scrubbers, and industrial sweepers to support the San Diego County Fair and year-round events. The contract term is 22 months with three 1-year option periods, anticipating an effective start date of May 13, 2026. The submission deadline is April 3, 2026, at 4:00 PM, with questions due by March 27, 2026. Vendors must meet minimum qualification requirements including 8 years of industry experience, 4 rental yard locations within 30 miles of San Diego County, and verifiable references.
EVALUATION CRITERIA
Lowest cost / lowest responsive bid
REQUIRED DELIVERABLES
15- Dump trucks (10-yard and 5-yard capacity)
- Water trucks (2000-gallon)
- Flatbed/stake trucks with hydraulic lift gates
- Wheel loaders (John Deere 928 IT)
- Skip loaders with box blade
- Mini excavators
- Skid steer loaders (TrackCat, Sweeper attachment, 12-inch grinder attachment)
- Forklifts (5000-pound pneumatic tire and rough terrain/straight mast)
- Boomlift telescopic masts
- Electric scissor lifts
- Diesel and solar light towers
- 1200 AMP studio grade generator trailers
- Propane floor scrubbers (Tennant T-20)
- S-20 sweepers
- M-30 sweepers
REQUIRED ATTACHMENTS
12- Certificate re California GC 1090 and Disclosure of Interests
- Payee Data Record STD 204
- Bidder References
- Contractor Certification Clauses (CCC 042017)
- Bidder's Declaration (GSPS-05-105)
- Subcontractor's Declaration
- Small Business Certification
- Disabled Veteran Business Enterprise Declarations STD 843
- Commercially Useful Function Compliance
- Darfur Contracting Act Certification
- Current Insurance Coverage
- Business in Good Standing (Secretary of State Certificate of Status)
- Submit to
- https://secure.procurenow.com/portal/sdfair
- Duration
- 22 months
- Scope location
- Del Mar, CA
- Reported agency
- 22nd District Agricultural Association
Questions about this BID
How do I respond to this Bid from 22Nd District Agricultural Association?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/sdfair. For questions, contact Brad Mason.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including 22Nd District Agricultural Association in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brad Mason at (858) 792-4285. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Dump trucks (10-yard and 5-yard capacity), Water trucks (2000-gallon), Flatbed/stake trucks with hydraulic lift gates, Wheel loaders (John Deere 928 IT), Skip loaders with box blade, Mini excavators, Skid steer loaders (TrackCat, Sweeper attachment, 12-inch grinder attachment), Forklifts (5000-pound. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest cost / lowest responsive bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from 22Nd District Agricultural Association?
All active and historical solicitations from 22Nd District Agricultural Association are tracked and searchable. As a state agency agency, 22Nd District Agricultural Association regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1.8 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate re California GC 1090 and Disclosure of Interests, Payee Data Record STD 204, Bidder References, Contractor Certification Clauses (CCC 042017), Bidder's Declaration (GSPS-05-105), Subcontr. Review the full document from 22Nd District Agricultural Association for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Del Mar, CA. Review the full solicitation for detailed scope requirements.
