22nd District Agricultural Association Paddock Videoboard Procurement and Installation RFP 26-038 2026
22Nd District Agricultural AssociationState Agency · CA- Due
- Jun 20, 2026
- Deadline passed
- Posted
- May 26, 2026
- Duration
- 63 months
- Primary contact
- Henry Rivera
- (858) 740-9423
The 30-second brief
The 22nd District Agricultural Association seeks a qualified contractor for the procurement, delivery, structural mounting, and installation of a commercial LED videoboard system at the Paddock in the Del Mar Fairgrounds, CA. The project includes electrical and data integration, software and control system setup, live streaming and broadcast capabilities, testing, commissioning, staff training, and warranty support. Bidders must demonstrate experience with large-format LED videoboard systems, public works construction, and similar installations in public venues. Key requirements include compliance with prevailing wage laws, Department of Industrial Relations (DIR) registration, C-10 electrical licensing, commercial general liability insurance, and submission of a payment/performance bond. The submission deadline is June 19, 2026, with material delivery required by October 15, 2026, and project completion by October 20, 2026. Evaluation is based on technical experience, system functionality, implementation schedule, lifecycle support, safety records, and price.
2 units – 3.60' H x 8.40' W LED videoboard; 1 unit – 9.60' H x 15.60' W LED videoboard; 3% spare LED modules; Media content management system (CMS) primary and backup system; 5-year parts and labor warranty services; On-site and remote troubleshooting services; Annual on-site system inspection and preventive maintenance
Relative Experience and Qualifications (25%), Technical Functionality, System Quality, and Integration Capability (30%), Project Plan and Implementation Schedule (15%), Long-Term Serviceability and Lifecycle Support (15%), Safety Record and Public Works Compliance (15%)
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Summary
The 22nd District Agricultural Association seeks a qualified contractor for the procurement, delivery, structural mounting, and installation of a commercial LED videoboard system at the Paddock in the Del Mar Fairgrounds, CA. The project includes electrical and data integration, software and control system setup, live streaming and broadcast capabilities, testing, commissioning, staff training, and warranty support.
Bidders must demonstrate experience with large-format LED videoboard systems, public works construction, and similar installations in public venues. Key requirements include compliance with prevailing wage laws, Department of Industrial Relations (DIR) registration, C-10 electrical licensing, commercial general liability insurance, and submission of a payment/performance bond. The submission deadline is June 19, 2026, with material delivery required by October 15, 2026, and project completion by October 20, 2026. Evaluation is based on technical experience, system functionality, implementation schedule, lifecycle support, safety records, and price.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- 2 units – 3.60' H x 8.40' W LED videoboard
- 1 unit – 9.60' H x 15.60' W LED videoboard
- 3% spare LED modules
- Media content management system (CMS) primary and backup system
- 5-year parts and labor warranty services
- On-site and remote troubleshooting services
- Annual on-site system inspection and preventive maintenance
REQUIRED ATTACHMENTS
13- Proposal Cover Letter
- Pricing Proposal
- Current Insurance Coverage
- License to conduct business in the State of California
- Certificate re California GC 1090 and Disclosure of Interests
- Payee Data Record STD 204
- Bidder References
- Contractor Certification Clauses
- Bidder's Declaration
- California Civil Rights Laws Attachment
- Non-Collusion Declaration for Public Works
- Darfur Contracting Act Certification
- Business in Good Standing
- Submit to
- https://secure.procurenow.com/portal/sdfair
- Scope location
- Del Mar, CA
- Reported agency
- 22nd District Agricultural Association
Questions about this RFP
How do I respond to this RFP from 22Nd District Agricultural Association?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/sdfair. For questions, contact Henry Rivera.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including 22Nd District Agricultural Association in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Henry Rivera at (858) 740-9423. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 2 units – 3.60' H x 8.40' W LED videoboard; 1 unit – 9.60' H x 15.60' W LED videoboard; 3% spare LED modules; Media content management system (CMS) primary and backup system; 5-year parts and labor warranty services; On-site and remote troubleshooting services; Annual on-site system inspection and p. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relative Experience and Qualifications (25%), Technical Functionality, System Quality, and Integration Capability (30%), Project Plan and Implementation Schedule (15%), Long-Term Serviceability and Li..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from 22Nd District Agricultural Association?
All active and historical solicitations from 22Nd District Agricultural Association are tracked and searchable. As a state agency agency, 22Nd District Agricultural Association regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 63 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Cover Letter, Pricing Proposal, Current Insurance Coverage, License to conduct business in the State of California, Certificate re California GC 1090 and Disclosure of Interests, Payee Data R. Review the full document from 22Nd District Agricultural Association for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Del Mar, CA. Review the full solicitation for detailed scope requirements.
