Wilson County Hot Mix for Road Commission Bid RBID 682 2026
Wilson CountyCounty · Lebanon, TN- Due
- May 13, 2026
- Deadline passed
- Posted
- Apr 29, 2026
- Contract term
- 1 year
- Primary contact
- Aaron Maynard
- (615) 443-2630
The 30-second brief
Wilson County is soliciting sealed bids for RBID 682, Hot Mix for the Wilson County Road Commission. The procurement covers various asphalt materials including 411-E, 307-03.05(06) CS, 307-03.11 B, 307-03.12 C, 307-03.15 B (Modified), and 307-03.16 BM-2. Materials must comply with current TDOT specifications and no recycled materials are permitted. The contract term is for one year, from July 1, 2026, to June 30, 2027. Bidders must provide unit prices per ton for quantities under and over 500 tons. Bids are due by May 13, 2026, at 12:00 PM at the Wilson County Finance Office in Lebanon, TN, with a public opening scheduled for 1:00 PM the same day. Evaluation will consider unit price plus haul distance from the vendor's plant to the project center.
Sealed bid form, Signed Monitoring of Contractors/Consultants form, Certificate of insurance, Bid bond
Best unit price determined by sum of unit bid plus haul distance (plant to project center) multiplied by price per ton mile
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Summary
Wilson County is soliciting sealed bids for RBID 682, Hot Mix for the Wilson County Road Commission.
The procurement covers various asphalt materials including 411-E, 307-03.05(06) CS, 307-03.11 B, 307-03.12 C, 307-03.15 B (Modified), and 307-03.16 BM-2. Materials must comply with current TDOT specifications and no recycled materials are permitted. The contract term is for one year, from July 1, 2026, to June 30, 2027. Bidders must provide unit prices per ton for quantities under and over 500 tons. Bids are due by May 13, 2026, at 12:00 PM at the Wilson County Finance Office in Lebanon, TN, with a public opening scheduled for 1:00 PM the same day. Evaluation will consider unit price plus haul distance from the vendor's plant to the project center.
EVALUATION CRITERIA
Best unit price determined by sum of unit bid plus haul distance (plant to project center) multiplied by price per ton mile
REQUIRED DELIVERABLES
4- Sealed bid form
- Signed Monitoring of Contractors/Consultants form
- Certificate of insurance
- Bid bond
- Submit to
- Wilson County Finance Office, 228 East Main Street, Room 205, Lebanon, TN 37087
- Scope location
- Lebanon, TN
Questions about this BID
How do I respond to this Bid from Wilson County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Wilson County Finance Office, 228 East Main Street, Room 205, Lebanon, TN 37087. For questions, contact Aaron Maynard.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Wilson County in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Aaron Maynard at (615) 443-2630. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed bid form, Signed Monitoring of Contractors/Consultants form, Certificate of insurance, Bid bond. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best unit price determined by sum of unit bid plus haul distance (plant to project center) multiplied by price per ton mile" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Wilson County?
All active and historical solicitations from Wilson County are tracked and searchable. As a county agency, Wilson County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Wilson County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lebanon, TN. Review the full solicitation for detailed scope requirements.