Whitman County RFP for HRIS Software and Implementation Services 2026
Whitman CountyCounty · Whitman County, WA- Due
- May 8, 2026
- Deadline passed
- Posted
- Apr 2, 2026
- Contract term
- 10 years
- Primary contact
- Jacy Leach
The 30-second brief
Whitman County is soliciting proposals for a comprehensive, integrated Human Resource Information System (HRIS) to replace New World ERP and TimeClock Plus. The scope includes HR, payroll, timekeeping, and reporting modules for approximately 250 employees.
Cover Letter, Requirements Excel, Pricing Summary, Implementation Plan, Support Overview, Technology Overview, References, Performance History, Contract Samples, Standard Reports List
Functionality and System Capabilities (30), Cost and Overall Value (25), Implementation Plan (15), Vendor Experience and References (15), Security and Compliance (10), Ease of Use and Reporting (5)
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Summary
Whitman County is soliciting proposals for a comprehensive, integrated Human Resource Information System (HRIS) to replace New World ERP and TimeClock Plus. The scope includes HR, payroll, timekeeping, and reporting modules for approximately 250 employees.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Cover Letter
- Requirements Excel
- Pricing Summary
- Implementation Plan
- Support Overview
- Technology Overview
- References
- Performance History
- Contract Samples
- Standard Reports List
REQUIRED ATTACHMENTS
3- Exhibit A (Requirements)
- Exhibit B (Pricing Summary)
- Exhibit C (Customer References)
- Submit to
- [email protected]
- Scope location
- Whitman County, WA
Questions about this RFP
How do I respond to this RFP from Whitman County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jacy Leach.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Whitman County in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jacy Leach. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Requirements Excel, Pricing Summary, Implementation Plan, Support Overview, Technology Overview, References, Performance History, Contract Samples, Standard Reports List. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functionality and System Capabilities (30), Cost and Overall Value (25), Implementation Plan (15), Vendor Experience and References (15), Security and Compliance (10), Ease of Use and Reporting (5)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Whitman County?
All active and historical solicitations from Whitman County are tracked and searchable. As a county agency, Whitman County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A (Requirements), Exhibit B (Pricing Summary), Exhibit C (Customer References). Review the full document from Whitman County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Whitman County, WA. Review the full solicitation for detailed scope requirements.