Waynesville R-VI School District HVAC & Refrigeration Services RFP 2026
Waynesville Career CenterSchool · Waynesville, MO- Due
- May 7, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Aaron Harrison
The 30-second brief
Waynesville R-VI School District is seeking sealed proposals for district-wide, full-service maintenance, repair, and operational support of all HVAC systems and kitchen walk-in and reach-in freezer/refrigerator units. The contract will cover preventive maintenance, repairs, and ongoing system support.
Preventive maintenance completion reports, Service and repair history logs, Equipment condition updates, Identified deficiencies and corrective actions, Recommendations for repair or replacement, Asset Lifecycle Report, Serviceability Report
Proposer Financial Stability, Proposer Qualifications, Solution & Lifecycle Approach, Local Presence and Responsiveness, Prior Experience, Cost of Goods and Services
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Summary
Waynesville R-VI School District is seeking sealed proposals for district-wide, full-service maintenance, repair, and operational support of all HVAC systems and kitchen walk-in and reach-in freezer/refrigerator units.
The contract will cover preventive maintenance, repairs, and ongoing system support.
EVALUATION CRITERIA
6- Proposer Financial Stability
- Proposer Qualifications
- Solution & Lifecycle Approach
- Local Presence and Responsiveness
- Prior Experience
- Cost of Goods and Services
REQUIRED DELIVERABLES
7- Preventive maintenance completion reports
- Service and repair history logs
- Equipment condition updates
- Identified deficiencies and corrective actions
- Recommendations for repair or replacement
- Asset Lifecycle Report
- Serviceability Report
REQUIRED ATTACHMENTS
Attachment A for complete insurance requirements
- Submit to
- 200 Fleetwood Dr., Waynesville, MO 65583
- Duration
- 60 months
- Scope location
- Waynesville, MO
- Reported agency
- Waynesville R-VI School District
Questions about this RFP
How do I respond to this RFP from Waynesville Career Center?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 200 Fleetwood Dr., Waynesville, MO 65583. For questions, contact Aaron Harrison.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Waynesville Career Center in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Aaron Harrison. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Preventive maintenance completion reports, Service and repair history logs, Equipment condition updates, Identified deficiencies and corrective actions, Recommendations for repair or replacement, Asset Lifecycle Report, Serviceability Report. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer Financial Stability, Proposer Qualifications, Solution & Lifecycle Approach, Local Presence and Responsiveness, Prior Experience, Cost of Goods and Services" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Waynesville Career Center?
All active and historical solicitations from Waynesville Career Center are tracked and searchable. As a school agency, Waynesville Career Center regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A for complete insurance requirements. Review the full document from Waynesville Career Center for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waynesville, MO. Review the full solicitation for detailed scope requirements.