Waynesville R-VI School District Ice Machine Maintenance RFP 2026
Waynesville Career CenterSchool · Waynesville, MO- Due
- May 19, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Kevin Pritchard
The 30-second brief
Waynesville R-VI School District is seeking proposals for comprehensive preventative maintenance services for all district-owned ice machines. Services include routine maintenance, cleaning, sanitization, troubleshooting, and repairs.
Formal proposal (2 hard copies, 1 digital), Maintenance checklist/report after each visit, Digital copies of all reports within 7 days of service, Affidavit of compliance with E-Verify rules, Certificate of Insurance.
Minimum Eligibility, Proposer Financial Stability, Proposer Qualifications, Solution Qualifications, Local Presence, Prior Experience, Cost of Goods/Services
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Summary
Waynesville R-VI School District is seeking proposals for comprehensive preventative maintenance services for all district-owned ice machines. Services include routine maintenance, cleaning, sanitization, troubleshooting, and repairs.
EVALUATION CRITERIA
7- Minimum Eligibility
- Proposer Financial Stability
- Proposer Qualifications
- Solution Qualifications
- Local Presence
- Prior Experience
- Cost of Goods/Services
REQUIRED DELIVERABLES
5- Formal proposal (2 hard copies, 1 digital)
- Maintenance checklist/report after each visit
- Digital copies of all reports within 7 days of service
- Affidavit of compliance with E-Verify rules
- Certificate of Insurance
REQUIRED ATTACHMENTS
Exhibit A (Insurance Requirements)
- Submit to
- Waynesville, MO 65583
- Duration
- 24 months
- Scope location
- Waynesville, MO
- Reported agency
- Waynesville R-VI School District
Questions about this RFP
How do I respond to this RFP from Waynesville Career Center?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Waynesville, MO 65583. For questions, contact Kevin Pritchard.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Waynesville Career Center in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kevin Pritchard. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Formal proposal (2 hard copies, 1 digital), Maintenance checklist/report after each visit, Digital copies of all reports within 7 days of service, Affidavit of compliance with E-Verify rules, Certificate of Insurance.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Minimum Eligibility, Proposer Financial Stability, Proposer Qualifications, Solution Qualifications, Local Presence, Prior Experience, Cost of Goods/Services" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Waynesville Career Center?
All active and historical solicitations from Waynesville Career Center are tracked and searchable. As a school agency, Waynesville Career Center regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A (Insurance Requirements). Review the full document from Waynesville Career Center for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waynesville, MO. Review the full solicitation for detailed scope requirements.