Waynesville R-VI School District Administration Building Audio-Visual Project ITB 2026
Waynesville Career CenterSchool · Waynesville, MO- Due
- Sep 15, 2026
- Deadline passed
- Posted
- May 29, 2026
- Primary contact
- Aaron Harrison
- (573) 842-2069
The 30-second brief
The Waynesville R-VI School District is soliciting sealed bids for the procurement and installation of audio-visual systems at its Administration Building located at 200 Fleetwood Drive, Waynesville, MO. The scope includes a complete turnkey system for multiple conference rooms and zoom rooms, featuring 86-inch UHD LED LCDs, PTZ cameras, ceiling array microphones, wireless handheld microphone systems, and control processors from brands like Panasonic, Extron, Shure, and Biamp. The project will be completed in two phases: Phase 1 between October and November 2026, and Phase 2 between March and May 2027. Bidders must provide a 5% bid security and, for contracts exceeding $50,000, 100% performance and payment bonds. Requirements include compliance with Missouri prevailing wage laws (Wage Order No. 33), E-Verify participation, background checks for staff, and a random drug and alcohol testing program. Bids are due by 10:00 A.M. CST on September 15, 2026.
Signed Bid Form, 5% Bid Security, E-Verify Affidavit, Background Checks, Performance and Payment Bonds (if >$50k)
Lowest responsible bidder complying with the terms of the letting
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Summary
The Waynesville R-VI School District is soliciting sealed bids for the procurement and installation of audio-visual systems at its Administration Building located at 200 Fleetwood Drive, Waynesville, MO. The scope includes a complete turnkey system for multiple conference rooms and zoom rooms, featuring 86-inch UHD LED LCDs, PTZ cameras, ceiling array microphones, wireless handheld microphone systems, and control processors from brands like Panasonic, Extron, Shure, and Biamp.
The project will be completed in two phases: Phase 1 between October and November 2026, and Phase 2 between March and May 2027. Bidders must provide a 5% bid security and, for contracts exceeding $50,000, 100% performance and payment bonds. Requirements include compliance with Missouri prevailing wage laws (Wage Order No. 33), E-Verify participation, background checks for staff, and a random drug and alcohol testing program. Bids are due by 10:00 A.M. CST on September 15, 2026.
EVALUATION CRITERIA
Lowest responsible bidder complying with the terms of the letting
REQUIRED DELIVERABLES
5- Signed Bid Form
- 5% Bid Security
- E-Verify Affidavit
- Background Checks
- Performance and Payment Bonds (if >$50k)
REQUIRED ATTACHMENTS
6- Exhibit A (Specifications)
- Exhibit B (Construction Agreement)
- Bid Form
- Federal Work Authorization Program Affidavit
- Notarized Lien Waiver Form
- Prevailing Wage Order No. 33
- Submit to
- Waynesville R-VI School District, Attn: Operational Services, 200 Fleetwood Drive, Waynesville, MO 65583
- Scope location
- Waynesville, MO
- Reported agency
- Waynesville R-VI School District
Questions about this ITB
How do I respond to this ITB from Waynesville Career Center?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Waynesville R-VI School District, Attn: Operational Services, 200 Fleetwood Drive, Waynesville, MO 65583. For questions, contact Aaron Harrison.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Waynesville Career Center in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Aaron Harrison at (573) 842-2069. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Signed Bid Form, 5% Bid Security, E-Verify Affidavit, Background Checks, Performance and Payment Bonds (if >$50k). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder complying with the terms of the letting" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Waynesville Career Center?
All active and historical solicitations from Waynesville Career Center are tracked and searchable. As a school agency, Waynesville Career Center regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A (Specifications), Exhibit B (Construction Agreement), Bid Form, Federal Work Authorization Program Affidavit, Notarized Lien Waiver Form, Prevailing Wage Order No. 33. Review the full document from Waynesville Career Center for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waynesville, MO. Review the full solicitation for detailed scope requirements.