Wayne County Schools - HVAC Maintenance & Repair Services - 2026
Wayne County School DistrictSchool · Wayne, WV- Due
- Jul 7, 2026
- Deadline passed
- Posted
- Jun 10, 2026
- Contract term
- 1 year
- Primary contact
- Matt Stanley
- (304) 272-5116
The 30-second brief
Wayne County Schools (WCS), West Virginia seeks qualified contractors for as-needed, supplemental HVAC maintenance, repair, and emergency services across district facilities. The scope covers rooftop units, split systems, heat pumps, VRF/VRV systems, boilers, chillers, cooling towers, DOAS, unit ventilators, and exhaust fans from manufacturers like Mitsubishi, Daikin, Trane, Goodman, Carrier, and York. The contract is an on-demand, non-exclusive agreement with a 1-year initial term and three 1-year renewal options, with no guaranteed volume. Proposals are due by July 7, 2026, at 4:00 PM ET, submitted via email or delivered to 212 North Court St., Wayne, WV 25570. Vendors must comply with WV licensing, background checks, and minimum insurance requirements.
Pricing & Value, Technical Approach & PM Quality, Experience with Similar Districts/Facilities, Staffing, Response, and Service Levels, Safety Record & Training
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Summary
Wayne County Schools (WCS), West Virginia seeks qualified contractors for as-needed, supplemental HVAC maintenance, repair, and emergency services across district facilities.
The scope covers rooftop units, split systems, heat pumps, VRF/VRV systems, boilers, chillers, cooling towers, DOAS, unit ventilators, and exhaust fans from manufacturers like Mitsubishi, Daikin, Trane, Goodman, Carrier, and York. The contract is an on-demand, non-exclusive agreement with a 1-year initial term and three 1-year renewal options, with no guaranteed volume. Proposals are due by July 7, 2026, at 4:00 PM ET, submitted via email or delivered to 212 North Court St., Wayne, WV 25570. Vendors must comply with WV licensing, background checks, and minimum insurance requirements.
EVALUATION CRITERIA
7- Pricing & Value
- Technical Approach & PM Quality
- Experience with Similar Districts/Facilities
- Staffing
- Response
- Service Levels
- Safety Record & Training
REQUIRED STAFFING
5- Submit to
- Submit one (1) PDF via email to [email protected] or deliver sealed hard copy to 212 North Court St., Wayne, WV 25570
- Duration
- 12 months
- Scope location
- Wayne, WV
- Reported agency
- Wayne County Schools
Questions about this RFP
How do I respond to this RFP from Wayne County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 7, 2026. Submissions should be delivered to: Submit one (1) PDF via email to [email protected] or deliver sealed hard copy to 212 North Court St., Wayne, WV 25570. For questions, contact Matt Stanley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Wayne County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matt Stanley at (304) 272-5116. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: HVAC Technician (Journeyman), HVAC Technician (Apprentice/Helper), Controls Technician, Boiler/Chiller Specialist, Project/Startup/Commissioning. Proposers should demonstrate relevant qualifications and experience for each required role.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing & Value, Technical Approach & PM Quality, Experience with Similar Districts/Facilities, Staffing, Response, and Service Levels, Safety Record & Training" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Wayne County School District?
All active and historical solicitations from Wayne County School District are tracked and searchable. As a school agency, Wayne County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Wayne County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wayne, WV. Review the full solicitation for detailed scope requirements.