Warren County RFP for Emergency Communications Center Voice, Radio, and Screen Recording System Replacement 2026
Warren CountyCounty · Lebanon, OH- Due
- Sep 3, 2026
- Deadline passed
- Posted
- Jul 29, 2026
- Contract term
- 5 years
- Primary contact
- Joshua Moyer
The 30-second brief
Warren County Technology Services is soliciting proposals for a comprehensive Voice, Radio, and Screen Recording System replacement for the Warren County Emergency Communications Center (ECC). The project requires a unified recording solution capturing voice, radio, and screen activity across 25 call-taking and dispatch positions with Central Square Enterprise CAD integration. Key technical components include support for analog TDM recording, VoIP recording, Motorola radio infrastructure recording, and multi-year support pricing up to 5 years. Proposals are due by September 3, 2026, at 4:00 PM EST, with a question deadline of August 14, 2026.
Technical Capability / System Requirements 15%, Price / Total Cost of Ownership 35%, Proposer Qualifications & References 15%, Implementation Approach & Timeline 15%, Ongoing Support & Maintenance 15%, Completeness and Compliance with RFP Guidelines 5%
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Summary
Warren County Technology Services is soliciting proposals for a comprehensive Voice, Radio, and Screen Recording System replacement for the Warren County Emergency Communications Center (ECC).
The project requires a unified recording solution capturing voice, radio, and screen activity across 25 call-taking and dispatch positions with Central Square Enterprise CAD integration. Key technical components include support for analog TDM recording, VoIP recording, Motorola radio infrastructure recording, and multi-year support pricing up to 5 years. Proposals are due by September 3, 2026, at 4:00 PM EST, with a question deadline of August 14, 2026.
EVALUATION CRITERIA
6- Technical Capability / System Requirements 15%
- Price / Total Cost of Ownership 35%
- Proposer Qualifications & References 15%
- Implementation Approach & Timeline 15%
- Ongoing Support & Maintenance 15%
- Completeness and Compliance with RFP Guidelines 5%
REQUIRED ATTACHMENTS
13- Executive Summary / Cover Letter
- Cost Proposal - Summary & Detail (Attachments 1 & 2)
- Proposer Profile & Qualifications (Attachment 9)
- Client References (Attachment 8)
- Offer Questionnaire (Attachment 3)
- Client Support and On-going Maintenance
- Implementation Schedule and Training Overview
- List of exceptions
- Attachment 4 – Delinquent Personal Property Tax Affidavit
- Attachment 5a and 5b – Non-Collusion Affidavits
- Attachment 6 – Findings for Recovery Affidavit
- Attachment 7 – Equal Employment Opportunity Affidavit
- Proof of Insurance
- Submit to
- Warren County Technology Services, Attn: Joshua Moyer, 406 Justice Drive, Lebanon, Ohio 45036
- Duration
- 6 months
- Scope location
- Lebanon, Ohio
Questions about this RFP
How do I respond to this RFP from Warren County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 3, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Warren County Technology Services, Attn: Joshua Moyer, 406 Justice Drive, Lebanon, Ohio 45036. For questions, contact Joshua Moyer.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Warren County in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joshua Moyer. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Capability / System Requirements 15%, Price / Total Cost of Ownership 35%, Proposer Qualifications & References 15%, Implementation Approach & Timeline 15%, Ongoing Support & Maintenance 15%..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Warren County?
All active and historical solicitations from Warren County are tracked and searchable. As a county agency, Warren County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Executive Summary / Cover Letter, Cost Proposal - Summary & Detail (Attachments 1 & 2), Proposer Profile & Qualifications (Attachment 9), Client References (Attachment 8), Offer Questionnaire (Attachm. Review the full document from Warren County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lebanon, Ohio. Review the full solicitation for detailed scope requirements.