Warren County Board of Commissioners - Waterline and Sanitary Sewer Design Services for 2027 - 2029
Warren CountyCounty · Lebanon, OH- Due
- Oct 1, 2026
- Deadline passed
- Posted
- Aug 26, 2026
- Contract term
- 3 years
- Primary contact
- Kathryn Gilbert
- (513) 695-1645
The 30-second brief
The Warren County Board of Commissioners is seeking statements of qualifications from multiple engineering firms to provide surveying, basemap creation, utility easement preparation, and design services for waterline and sanitary sewer projects for the 2027 through 2029 planning period. The County intends to award Master Service Agreements (MSA) to up to four qualified firms to perform services on an as-needed basis. The scope of work includes survey and basemap creation, construction drawings, review meetings, opinion of probable construction cost, permits, and easement preparation with no bidding and limited construction services. Submittals are due by 4:00 PM on Thursday, October 1, 2026, delivered to the Warren County Water and Sewer Department at 406 Justice Drive, Lebanon, Ohio 45036. Questions regarding the RFQ must be submitted in writing and emailed by 4:30 PM on Wednesday, September 23, 2026. Required qualifications include a Certificate of Authorization from the State of Ohio Board of Registration for Professional Engineers and Surveyors, professional liability insurance, and worker's compensation. Submittals will be evaluated based on firm and individual qualifications (weight 4), proximity to project site (weight 1), capacity to perform work (weight 2), past performance with Warren County (weight 2), and errors & omissions insurance experience (weight 1).
Firm & Individual Qualifications (weight 4), Proximity to Project Site (weight 1), Capacity to Perform Work (weight 2), Past Performance with Warren County (weight 2), Errors & Omissions Insurance Experience (weight 1)
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Summary
The Warren County Board of Commissioners is seeking statements of qualifications from multiple engineering firms to provide surveying, basemap creation, utility easement preparation, and design services for waterline and sanitary sewer projects for the 2027 through 2029 planning period.
The County intends to award Master Service Agreements (MSA) to up to four qualified firms to perform services on an as-needed basis. The scope of work includes survey and basemap creation, construction drawings, review meetings, opinion of probable construction cost, permits, and easement preparation with no bidding and limited construction services. Submittals are due by 4:00 PM on Thursday, October 1, 2026, delivered to the Warren County Water and Sewer Department at 406 Justice Drive, Lebanon, Ohio 45036. Questions regarding the RFQ must be submitted in writing and emailed by 4:30 PM on Wednesday, September 23, 2026. Required qualifications include a Certificate of Authorization from the State of Ohio Board of Registration for Professional Engineers and Surveyors, professional liability insurance, and worker's compensation. Submittals will be evaluated based on firm and individual qualifications (weight 4), proximity to project site (weight 1), capacity to perform work (weight 2), past performance with Warren County (weight 2), and errors & omissions insurance experience (weight 1).
EVALUATION CRITERIA
5- Firm & Individual Qualifications (weight 4)
- Proximity to Project Site (weight 1)
- Capacity to Perform Work (weight 2)
- Past Performance with Warren County (weight 2)
- Errors & Omissions Insurance Experience (weight 1)
REQUIRED ATTACHMENTS
Four printed copies of qualifications, One electronic copy of the qualifications on a thumb drive, Certificate of Authorization from the State of Ohio Board of Registration for Professional Engineers and Surveyors, Documentation of firm's Professional Liability Insurance Policy
- Submit to
- Warren County Water and Sewer Department, 406 Justice Drive, Lebanon, Ohio 45036
- Scope location
- Lebanon, OH
Questions about this RFQ
How do I respond to this RFQ from Warren County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Warren County Water and Sewer Department, 406 Justice Drive, Lebanon, Ohio 45036. For questions, contact Kathryn Gilbert.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Warren County in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kathryn Gilbert at (513) 695-1645. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm & Individual Qualifications (weight 4), Proximity to Project Site (weight 1), Capacity to Perform Work (weight 2), Past Performance with Warren County (weight 2), Errors & Omissions Insurance Exp..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Warren County?
All active and historical solicitations from Warren County are tracked and searchable. As a county agency, Warren County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Four printed copies of qualifications, One electronic copy of the qualifications on a thumb drive, Certificate of Authorization from the State of Ohio Board of Registration for Professional Engineers. Review the full document from Warren County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lebanon, OH. Review the full solicitation for detailed scope requirements.