Warren County Implementation of the Housing Assistance Payments Program RFP WC2689FO
Warren CountyCounty · Belvidere, NJ- Due
- Nov 13, 2026
- 17 days left
- Posted
- Oct 15, 2026
- Contract term
- 2 years
- Primary contact
- Marie S. Watters
- (908) 475-6573
The 30-second brief
The Warren County Board of County Commissioners is soliciting proposals from qualified firms to provide implementation, administration, and technical services for the Housing Assistance Payments (HAP) Program during calendar year 2027 under solicitation WC2689FO. The scope of work includes overall program administration, 5 and 1 year plan preparations and submission, administrative plan preparation, application preparation for annual contribution contract documents, closeout reports, program outreach, occupancy, housing unit inspections, rent issues, mobility, financial management, reexaminations, HAP contract terminations, evictions, utility allowances, accounting, budgeting, fiscal management, preparing financial data and records, coordinating with the County Treasurer, preparing requests for payment on vouchers, preparing status reports, maintaining HUD liaison, coordinating with County departments, and preparing program amendments and revised budgets. Proposers must demonstrate program location of office space, equipment, and operations in Warren County, New Jersey. The submission deadline is Friday, November 13, 2026, at 1:30 p.m. The initial contract period is for twenty-four months beginning January 1, 2027, and ending December 31, 2028, with two additional one-year renewal options at the County's discretion, subject to funding availability.
Technical proposal, price, and other factors considered
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Summary
The Warren County Board of County Commissioners is soliciting proposals from qualified firms to provide implementation, administration, and technical services for the Housing Assistance Payments (HAP) Program during calendar year 2027 under solicitation WC2689FO. The scope of work includes overall program administration, 5 and 1 year plan preparations and submission, administrative plan preparation, application preparation for annual contribution contract documents, closeout reports, program outreach, occupancy, housing unit inspections, rent issues, mobility, financial management, reexaminations, HAP contract terminations, evictions, utility allowances, accounting, budgeting, fiscal management, preparing financial data and records, coordinating with the County Treasurer, preparing requests for payment on vouchers, preparing status reports, maintaining HUD liaison, coordinating with County departments, and preparing program amendments and revised budgets.
Proposers must demonstrate program location of office space, equipment, and operations in Warren County, New Jersey. The submission deadline is Friday, November 13, 2026, at 1:30 p.m. The initial contract period is for twenty-four months beginning January 1, 2027, and ending December 31, 2028, with two additional one-year renewal options at the County's discretion, subject to funding availability.
EVALUATION CRITERIA
3- Technical proposal
- Price
- Other factors considered
REQUIRED ATTACHMENTS
Non-Collusion Affidavit, Stockholder Disclosure Certification, Affirmative Action Exhibit A, Required Evidence Affirmative Action Regulations, New Jersey Business Registration Requirements, Contract, Certificate Employee Information Report, Business Registration Certificate, Liability Insurance Certificate, Disclosure of Investment Activities with Iran, Certification of Non-Involvement in Prohibited Activities in Russia or Belarus, Proposal Page, Description of job responsibilities for positions in section 4.0, List of current and previous contracts performed in this type of work, Firm Fixed Fee for Full Contract Period, Details of Proposed Service, W-9 Form
REQUIRED STAFFING
4- Submit to
- Director of Purchasing, Wayne Dumont, Jr. Admin. Building, 165 County Rd. 519 S., Belvidere, NJ 07823
- Duration
- 24 months
- Scope location
- Belvidere, NJ
- Reported agency
- County of Warren
Questions about this RFP
How do I respond to this RFP from Warren County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Director of Purchasing, Wayne Dumont, Jr. Admin. Building, 165 County Rd. 519 S., Belvidere, NJ 07823. For questions, contact Marie S. Watters.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Warren County in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Marie S. Watters at (908) 475-6573. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Program Director, Program Administrator, Housing Inspector, Administrative Assistant. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical proposal, price, and other factors considered" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Warren County?
All active and historical solicitations from Warren County are tracked and searchable. As a county agency, Warren County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Affidavit, Stockholder Disclosure Certification, Affirmative Action Exhibit A, Required Evidence Affirmative Action Regulations, New Jersey Business Registration Requirements, Contract,. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Warren County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Belvidere, NJ. Review the full solicitation for detailed scope requirements.