Warren County CCTV System Upgrades - 2026
Warren CountyCounty · Warren County, TN- Due
- Oct 6, 2026
- Deadline passed
- Primary contact
- Jacob Johnson
The 30-second brief
Warren County, Tennessee is seeking sealed bids for CCTV System Upgrades. The project includes providing and installing a new video server to support approximately 156 existing analog cameras with 30-60 days of video retention, supplying and installing required video encoders and licenses, and configuring the system for continuous 24-hour recording, storage management, and playback functionality. Bidders must also provide basic end-user training on system functions. Sealed proposals are due by 2:00 PM Central Time on Tuesday, October 6, 2026, at the Warren County Administrative Building, Office of the Finance Department, 201 Locust Street, Suite 2, McMinnville, Tennessee, 37110. Bidders must submit two copies of the bid in a sealed envelope marked "CCTV System Upgrade", along with an affidavit confirming a drug and alcohol testing program as required by Tennessee law. Bids will be awarded to the lowest and best bidder, and no bids may be withdrawn for 60 days following the opening.
New video server sized to support approximately 156 existing analog cameras; video encoders and licenses to integrate existing analog cameras; system configuration for optimal performance, Storage management, And video retention; basic end-user training on system functions
Lowest and best
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Summary
Warren County, Tennessee is seeking sealed bids for CCTV System Upgrades.
The project includes providing and installing a new video server to support approximately 156 existing analog cameras with 30-60 days of video retention, supplying and installing required video encoders and licenses, and configuring the system for continuous 24-hour recording, storage management, and playback functionality. Bidders must also provide basic end-user training on system functions. Sealed proposals are due by 2:00 PM Central Time on Tuesday, October 6, 2026, at the Warren County Administrative Building, Office of the Finance Department, 201 Locust Street, Suite 2, McMinnville, Tennessee, 37110. Bidders must submit two copies of the bid in a sealed envelope marked "CCTV System Upgrade", along with an affidavit confirming a drug and alcohol testing program as required by Tennessee law. Bids will be awarded to the lowest and best bidder, and no bids may be withdrawn for 60 days following the opening.
EVALUATION CRITERIA
Lowest and best
REQUIRED DELIVERABLES
4- New video server sized to support approximately 156 existing analog cameras
- Video encoders and licenses to integrate existing analog cameras
- System configuration for optimal performance, Storage management, And video retention
- Basic end-user training on system functions
REQUIRED ATTACHMENTS
an affidavit that the bidder operates a drug and alcohol testing program, two copies of the bid
- Submit to
- Warren County Financial Management Committee, Office of the Finance Department, Warren County Administrative Office Building, 201 Locust Street, Suite 2, McMinnville, Tennessee, 37110
- Scope location
- McMinnville, Tennessee
Questions about this BID
How do I respond to this Bid from Warren County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Warren County Financial Management Committee, Office of the Finance Department, Warren County Administrative Office Building, 201 Locust Street, Suite 2, McMinnville, Tennessee, 37110. For questions, contact Jacob Johnson.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Warren County in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jacob Johnson. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: New video server sized to support approximately 156 existing analog cameras; video encoders and licenses to integrate existing analog cameras; system configuration for optimal performance, Storage management, And video retention; basic end-user training on system functions. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Warren County?
All active and historical solicitations from Warren County are tracked and searchable. As a county agency, Warren County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: an affidavit that the bidder operates a drug and alcohol testing program, two copies of the bid. Review the full document from Warren County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: McMinnville, Tennessee. Review the full solicitation for detailed scope requirements.