Warren County CCTV System Upgrades REBID - CCTV System Upgrade 2026
Warren CountyCounty · Warren County, TN- Due
- Nov 10, 2026
- 8 days left
- Primary contact
- Jacob Johnson
The 30-second brief
Warren County, Tennessee invites sealed proposals for a CCTV System Upgrade REBID project involving the supply, installation, and configuration of a new video server sized to support approximately 156 existing analog cameras with 30-60 days of video retention. The scope includes providing required video encoders and licenses to integrate existing analog cameras, configuring optimal performance and continuous 24-hour recording, hardware installation in the designated IT location reusing the existing rack, camera integration, system testing, and basic end-user training. Bids are due by November 10, 2026, at 2:00 P.M. Central Time, to be submitted with two copies to the Warren County Financial Management Committee located at the Warren County Administrative Building, Office of the Finance Department, 201 Locust Street, Suite 2, McMinnville, TN 37110. Bidders must submit an affidavit confirming compliance with a drug and alcohol testing program meeting requirements of T.C.A. § 50-9-114 and 49 CFR Parts 40 and 382. Bids will be awarded based on the lowest and best criteria.
Provide and install new video server sized to support approximately 156 existing analog cameras with 30-60 days of video retention; Supply and install all required video encoders and licenses to integrate existing analog cameras with the new system; Configure the system for optimal performance, Storage management, And video retention; Install and connect the new server and associated hardware in the designated IT location; Integrate all existing cameras into the new platform; Configure recording settings based on camera type and motion levels; Test all cameras to confirm proper recording and playback functionality; Provide basic end-user training on system functions
Lowest and best
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Summary
Warren County, Tennessee invites sealed proposals for a CCTV System Upgrade REBID project involving the supply, installation, and configuration of a new video server sized to support approximately 156 existing analog cameras with 30-60 days of video retention.
The scope includes providing required video encoders and licenses to integrate existing analog cameras, configuring optimal performance and continuous 24-hour recording, hardware installation in the designated IT location reusing the existing rack, camera integration, system testing, and basic end-user training. Bids are due by November 10, 2026, at 2:00 P.M. Central Time, to be submitted with two copies to the Warren County Financial Management Committee located at the Warren County Administrative Building, Office of the Finance Department, 201 Locust Street, Suite 2, McMinnville, TN 37110. Bidders must submit an affidavit confirming compliance with a drug and alcohol testing program meeting requirements of T.C.A. § 50-9-114 and 49 CFR Parts 40 and 382. Bids will be awarded based on the lowest and best criteria.
EVALUATION CRITERIA
Lowest and best
REQUIRED DELIVERABLES
8- Provide and install new video server sized to support approximately 156 existing analog cameras with 30-60 days of video retention
- Supply and install all required video encoders and licenses to integrate existing analog cameras with the new system
- Configure the system for optimal performance, Storage management, And video retention
- Install and connect the new server and associated hardware in the designated IT location
- Integrate all existing cameras into the new platform
- Configure recording settings based on camera type and motion levels
- Test all cameras to confirm proper recording and playback functionality
- Provide basic end-user training on system functions
REQUIRED ATTACHMENTS
AFFIDAVIT THAT THE BIDDER OPERATES A DRUG AND ALCOHOL TESTING PROGRAM
- Submit to
- Warren County Financial Management Committee, Office of the Finance Department, Warren County Administrative Building, 201 Locust Street, Suite 2, McMinnville, TN 37110
- Scope location
- McMinnville, TN
Questions about this BID
How do I respond to this Bid from Warren County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Warren County Financial Management Committee, Office of the Finance Department, Warren County Administrative Building, 201 Locust Street, Suite 2, McMinnville, TN 37110. For questions, contact Jacob Johnson.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Warren County in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jacob Johnson. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Provide and install new video server sized to support approximately 156 existing analog cameras with 30-60 days of video retention; Supply and install all required video encoders and licenses to integrate existing analog cameras with the new system; Configure the system for optimal performance, Stor. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Warren County?
All active and historical solicitations from Warren County are tracked and searchable. As a county agency, Warren County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: AFFIDAVIT THAT THE BIDDER OPERATES A DRUG AND ALCOHOL TESTING PROGRAM. Review the full document from Warren County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: McMinnville, TN. Review the full solicitation for detailed scope requirements.