Wallingford-Swarthmore School District HVAC Repair Services ITB HRS_0226 2026
Wallingford-Swarthmore SDSchool · Wallingford, PA- Due
- Mar 10, 2026
- Deadline passed
- Posted
- Feb 10, 2026
- Duration
- 6 months
- Primary contact
- Jana Arentsen
- (610) 892-3470 ext 1303
The 30-second brief
The Wallingford-Swarthmore School District is soliciting bids for HVAC repair and maintenance services across four district buildings. The project includes repairing or replacing non-working equipment with a completion deadline of August 14, 2026.
List of repairs needed, Detailed repairs for each line-item
Cost, timeline & methodology, historical performance/references, demonstrated capability
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Summary
The Wallingford-Swarthmore School District is soliciting bids for HVAC repair and maintenance services across four district buildings. The project includes repairing or replacing non-working equipment with a completion deadline of August 14, 2026.
EVALUATION CRITERIA
4- Cost
- Timeline & methodology
- Historical performance/references
- Demonstrated capability
REQUIRED DELIVERABLES
List of repairs needed, Detailed repairs for each line-item
REQUIRED ATTACHMENTS
7- Attachment A - Bid Form
- Attachment B - Non-Collusion Affidavit
- Attachment C - Contractor Qualifications
- Attachment D - Insurance & Workers’ Compensation Compliance
- Attachment E - EPA Section 608 Certification Attestation
- Attachment F - PA Home Improvement Contractor Registration
- Attachment G - Nether Providence Township Contractor License
REQUIRED STAFFING
Technician, Supervisor
- Scope location
- Wallingford, PA
- Reported agency
- Wallingford-Swarthmore School District
Questions about this ITB
How do I respond to this ITB from Wallingford-Swarthmore SD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Jana Arentsen.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Wallingford-Swarthmore SD in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jana Arentsen at (610) 892-3470 ext 1303. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Technician, Supervisor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: List of repairs needed, Detailed repairs for each line-item. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, timeline & methodology, historical performance/references, demonstrated capability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Wallingford-Swarthmore SD?
All active and historical solicitations from Wallingford-Swarthmore SD are tracked and searchable. As a school agency, Wallingford-Swarthmore SD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 months. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Bid Form, Attachment B - Non-Collusion Affidavit, Attachment C - Contractor Qualifications, Attachment D - Insurance & Workers’ Compensation Compliance, Attachment E - EPA Section 608 C. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Wallingford-Swarthmore SD for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wallingford, PA. Review the full solicitation for detailed scope requirements.