Wallingford-Swarthmore School District Custodial Services RFP CSV_0226 - 2026
Wallingford-Swarthmore SDSchool · Wallingford, PA- Due
- Mar 17, 2026
- Deadline passed
- Posted
- Feb 10, 2026
- Contract term
- 3 years
- Primary contact
- Jana Arentsen
- (610) 892-3470 ext 1303
The 30-second brief
Wallingford-Swarthmore School District is soliciting proposals for district-wide custodial services across eight facilities including schools and operations buildings. The contract term is for three years starting June 1, 2026.
Executive Summary, K-12 References, Org Chart, Staffing Plan, Training Plan, Sustainability Approach, Floor Cleaning Plan, Equipment List, Transition Plan, Pricing Workbook, Non-collusion Affidavit
Relevant Experience & Past Performance (20%), Transition & Staffing Plan (20%), Quality Assurance & Reporting (15%), Training Safety & Compliance (10%), Sustainability & Equipment (10%), Price (25%), References / Value-Added (5%)
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Summary
Wallingford-Swarthmore School District is soliciting proposals for district-wide custodial services across eight facilities including schools and operations buildings. The contract term is for three years starting June 1, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
11- Executive Summary
- K-12 References
- Org Chart
- Staffing Plan
- Training Plan
- Sustainability Approach
- Floor Cleaning Plan
- Equipment List
- Transition Plan
- Pricing Workbook
- Non-collusion Affidavit
REQUIRED ATTACHMENTS
11- Appendix A: Specifications
- Appendix B: Routine Tasks
- Appendix C: Floor Care Plan
- Appendix D: Periodic Cleaning Tasks
- Appendix E: Staffing & Labor Hours
- Appendix F: District Map
- Appendix G: Proposal Form
- Appendix H: Pricing Pages
- Appendix I: Billable Rates
- Appendix J: Signature Page
- Appendix K: Timeline of RFP
REQUIRED STAFFING
4- Submit to
- 200 South Providence Road, Wallingford, PA 19086
- Scope location
- Wallingford, PA
- Projected sq ft
- 591,507 sq ft
- Reported agency
- Wallingford-Swarthmore School District
Questions about this RFP
How do I respond to this RFP from Wallingford-Swarthmore SD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 200 South Providence Road, Wallingford, PA 19086. For questions, contact Jana Arentsen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Wallingford-Swarthmore SD in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jana Arentsen at (610) 892-3470 ext 1303. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Custodial Manager, Custodial Lead, Custodian Full Time, Custodian Part Time. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Executive Summary, K-12 References, Org Chart, Staffing Plan, Training Plan, Sustainability Approach, Floor Cleaning Plan, Equipment List, Transition Plan, Pricing Workbook, Non-collusion Affidavit. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant Experience & Past Performance (20%), Transition & Staffing Plan (20%), Quality Assurance & Reporting (15%), Training Safety & Compliance (10%), Sustainability & Equipment (10%), Price (25%),..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Wallingford-Swarthmore SD?
All active and historical solicitations from Wallingford-Swarthmore SD are tracked and searchable. As a school agency, Wallingford-Swarthmore SD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A: Specifications, Appendix B: Routine Tasks, Appendix C: Floor Care Plan, Appendix D: Periodic Cleaning Tasks, Appendix E: Staffing & Labor Hours, Appendix F: District Map, Appendix G: Propo. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Wallingford-Swarthmore SD for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wallingford, PA. The total projected area is 591507 sq ft. Review the full solicitation for detailed scope requirements.