Waller County Vending Services Invitation for Bid 26-015 - 2026
Waller County, Waller County, TX·County
- Primary Contact
- Jaime Kovar
- Scope Location
- Hempstead, TX
- Submission Address
- Waller County County Judge’s Office, Waller County Courthouse, 836 Austin Street, Suite 4300, Hempstead, TX 77445
SUMMARY
Waller County is soliciting bids for vending machine services at five facilities, including the Courthouse and Sheriff's Office. Bidders must offer a commission percentage on gross sales for an indefinite contract term.
EVALUATION CRITERIA
Highest percentage commission, efficiency, economy, compliance with requirements, delivery, needs of using department
REQUIRED DELIVERABLES
Bidder’s Business Information Sheet, Contract General Terms & Conditions, Contract Sheet, W-9 Form, Texas Ethics Commission Form 1295, Pricing Schedule, References
REQUIRED ATTACHMENTS
Excel pricing form on flash drive, printed copy of pricing form, three references, signed addenda
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this IFB from Waller County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Waller County County Judge’s Office, Waller County Courthouse, 836 Austin Street, Suite 4300, Hempstead, TX 77445. For questions, contact Jaime Kovar.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Highest percentage commission, efficiency, economy, compliance with requirements, delivery, needs of using department" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Waller County?
All active and historical solicitations from Waller County are tracked and searchable. As a county agency, Waller County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of September 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Excel pricing form on flash drive, printed copy of pricing form, three references, signed addenda. Review the full document from Waller County for the complete list.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Waller County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jaime Kovar. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hempstead, TX. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Bidder’s Business Information Sheet, Contract General Terms & Conditions, Contract Sheet, W-9 Form, Texas Ethics Commission Form 1295, Pricing Schedule, References. Proposals should clearly address how each deliverable will be met.
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