Waller County Term Contract for Mowing Services IFB 26-016 2026
Waller CountyCounty · Waller County, TX- Due
- Sep 10, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Jaime Kovar
The 30-second brief
Waller County, Texas is soliciting bids for a term contract to provide mowing services throughout the county under Bid 26-016. The contractor must furnish all labor, equipment (including 15' and 5'-7' mowers), fuel, and supervision to mow or shred plant growth along County rights-of-way, including trimming around signposts, pipe ends, and bridges. The contract term runs through March 31, 2027, with four annual renewal options through 2031. Bidders are required to submit at least three references and complete an Excel pricing form. Bids must be received and time-stamped by the County Judge's Office in Hempstead, TX no later than September 10, 2026, at 1:00 PM CST. A deadline for written questions is set for September 2, 2026, at 10:00 AM CST.
Pricing Form, Bidder's Business Information Sheet, Contract Special Terms & Conditions, Contract Sheet, W-9 Form, Texas Ethics Commission Form 1295, References
Efficiency, economy, price, performance in user environment, compliance with requirements, delivery, needs of using department
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Summary
Waller County, Texas is soliciting bids for a term contract to provide mowing services throughout the county under Bid 26-016.
The contractor must furnish all labor, equipment (including 15' and 5'-7' mowers), fuel, and supervision to mow or shred plant growth along County rights-of-way, including trimming around signposts, pipe ends, and bridges. The contract term runs through March 31, 2027, with four annual renewal options through 2031. Bidders are required to submit at least three references and complete an Excel pricing form. Bids must be received and time-stamped by the County Judge's Office in Hempstead, TX no later than September 10, 2026, at 1:00 PM CST. A deadline for written questions is set for September 2, 2026, at 10:00 AM CST.
EVALUATION CRITERIA
7- Efficiency
- Economy
- Price
- Performance in user environment
- Compliance with requirements
- Delivery
- Needs of using department
REQUIRED DELIVERABLES
7- Pricing Form
- Bidder's Business Information Sheet
- Contract Special Terms & Conditions
- Contract Sheet
- W-9 Form
- Texas Ethics Commission Form 1295
- References
REQUIRED ATTACHMENTS
3- Excel pricing form on flash drive
- Printed copy of pricing form
- Signed addenda
- Submit to
- Waller County County Judge’s Office, Waller County Courthouse, 836 Austin Street, Suite 4300, Hempstead, TX 77445
- Duration
- 60 months
- Scope location
- Hempstead, TX
Questions about this IFB
How do I respond to this IFB from Waller County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Waller County County Judge’s Office, Waller County Courthouse, 836 Austin Street, Suite 4300, Hempstead, TX 77445. For questions, contact Jaime Kovar.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Waller County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jaime Kovar. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Pricing Form, Bidder's Business Information Sheet, Contract Special Terms & Conditions, Contract Sheet, W-9 Form, Texas Ethics Commission Form 1295, References. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Efficiency, economy, price, performance in user environment, compliance with requirements, delivery, needs of using department" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Waller County?
All active and historical solicitations from Waller County are tracked and searchable. As a county agency, Waller County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Excel pricing form on flash drive, printed copy of pricing form, signed addenda. Review the full document from Waller County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hempstead, TX. Review the full solicitation for detailed scope requirements.