Village of Tarrytown Washington Firehouse HVAC Replacement RFP #2026-06
Village of TarrytownCity · Tarrytown, NY- Due
- Jun 10, 2026
- Deadline passed
- Primary contact
- Krissy Gilligan
The 30-second brief
The Village of Tarrytown is soliciting proposals for the replacement of one existing HVAC unit with two independent Trane systems at the Washington Engine Company 78 Firehouse. Proposals are due by June 10, 2026.
Lump Sum Price, Non-Collusive Bidding Certification, Certificates of Insurance, Management Plan, Resumes of Key Personnel
Lowest responsive/responsible bidder, Best Value over useful life, Qualifications, Experience, Track record
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Summary
The Village of Tarrytown is soliciting proposals for the replacement of one existing HVAC unit with two independent Trane systems at the Washington Engine Company 78 Firehouse. Proposals are due by June 10, 2026.
EVALUATION CRITERIA
5- Lowest responsive/responsible bidder
- Best Value over useful life
- Qualifications
- Experience
- Track record
REQUIRED DELIVERABLES
5- Lump Sum Price
- Non-Collusive Bidding Certification
- Certificates of Insurance
- Management Plan
- Resumes of Key Personnel
REQUIRED ATTACHMENTS
3- Non-Collusive Bidding Certification
- Bid Sheet
- Certificates of Insurance
- Submit to
- Tarrytown Village Hall - Village Clerk, One Depot Plaza, Tarrytown, NY 10591
- Scope location
- Tarrytown, NY
Questions about this RFP
How do I respond to this RFP from Village of Tarrytown?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Tarrytown Village Hall - Village Clerk, One Depot Plaza, Tarrytown, NY 10591. For questions, contact Krissy Gilligan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Village of Tarrytown in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Krissy Gilligan. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Lump Sum Price, Non-Collusive Bidding Certification, Certificates of Insurance, Management Plan, Resumes of Key Personnel. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive/responsible bidder, Best Value over useful life, Qualifications, Experience, Track record" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village of Tarrytown?
All active and historical solicitations from Village of Tarrytown are tracked and searchable. As a city agency, Village of Tarrytown regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusive Bidding Certification, Bid Sheet, Certificates of Insurance. Review the full document from Village of Tarrytown for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tarrytown, NY. Review the full solicitation for detailed scope requirements.