Village of Southampton Coopers Concessions Request for Proposals 2027-2029 - Pavilion at 268 Meadow Lane
Village of SouthamptonCity · Southampton, NY- Due
- Nov 13, 2026
- 6 days left
- Contract term
- 3 years
- Primary contact
- Karen Bontempo
- (631) 283-0247
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Summary
The Village of Southampton is seeking proposals from qualified respondents interested in leasing the concession stand located at 268 Meadow Lane, Southampton, New York, within the Coopers Beach Bathing Pavilion.
The project entails entering into a 3-year license agreement to operate a seasonal food and beverage concession from on or about May 1 to September 15 for the 2027-2029 seasons, with a possible one-year extension. The 1,175 sq ft kitchen and serving area includes a 400amp electric service, serving countertops, an employee toilet, storage, and equipment such as an ice maker, lowboy fridge, freezers, and deep fryers. The submission deadline is November 13, 2026, at 12:00 p.m., requiring two copies (one hard copy and one by email) sent to the Village Clerk. Requirements include worker's compensation and general liability insurance of $1,000,000 per incident and $2,000,000 aggregate, permits from Suffolk County Department of Health and NYS Liquor Authority, nightly garbage removal, public restroom maintenance, and electric service payment.
REQUIRED ATTACHMENTS
6- Description of food and beverage offerings
- Operational plan
- Experience documentation
- References
- Proposed equipment upgrades
- Proposed sales of accessory items
- Submit to
- [email protected] or 23 Main Street, Southampton, New York 11968
- Duration
- 36 months
- Scope location
- Southampton, New York
- Projected sq ft
- 1,175 sq ft
Questions about this RFP
How do I respond to this RFP from Village of Southampton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or 23 Main Street, Southampton, New York 11968. For questions, contact Karen Bontempo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Village of Southampton in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karen Bontempo at (631) 283-0247. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Village of Southampton?
All active and historical solicitations from Village of Southampton are tracked and searchable. As a city agency, Village of Southampton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Description of food and beverage offerings, operational plan, experience documentation, references, proposed equipment upgrades, proposed sales of accessory items. Review the full document from Village of Southampton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Southampton, New York. The total projected area is 1175 sq ft. Review the full solicitation for detailed scope requirements.