Westchester Medical Center Health Network - Comprehensive Central Sterile Processing Services - RFP #: WF1CE47 (2026)
Westchester Medical CenterPublic Hospital · Valhalla, NY- Due
- Dec 18, 2026
- 41 days left
- Posted
- Nov 2, 2026
- Contract term
- 1 year
- Primary contact
- Ainsley Maynard
The 30-second brief
Westchester Medical Center Health Network (WMCHealth) seeks qualified firms to provide comprehensive central sterile processing (CSP) services, including decontamination, cleaning, inspection, assembly, packaging, sterilization, sterile storage, inventory management, loaner tray management, surgical case cart preparation, and quality assurance. Services will be performed across multiple acute care locations including Westchester Medical Center in Valhalla, NY, MidHudson Regional Hospital in Poughkeepsie, Good Samaritan Hospital in Suffern, St. Anthony Community Hospital in Warwick, Port Jervis Community Hospital, and HealthAlliance Hospital in Kingston, New York. The contract includes both management-only and full-service operational models, subject to KPIs, adherence to AAMI, FDA, CDC, and OSHA guidelines, and New York prevailing wage laws. Proposals are due by December 18, 2026, with a mandatory RFP conference on November 12, 2026, and question submissions due by November 20, 2026. Evaluation criteria include customer service, proven track record, ability to meet scope, references, and fee proposal.
Customer Service focus, metrics, training, Proven track record, Ability to meet or exceed scope of services, References, Fee Proposal
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Summary
Westchester Medical Center Health Network (WMCHealth) seeks qualified firms to provide comprehensive central sterile processing (CSP) services, including decontamination, cleaning, inspection, assembly, packaging, sterilization, sterile storage, inventory management, loaner tray management, surgical case cart preparation, and quality assurance.
Services will be performed across multiple acute care locations including Westchester Medical Center in Valhalla, NY, MidHudson Regional Hospital in Poughkeepsie, Good Samaritan Hospital in Suffern, St. Anthony Community Hospital in Warwick, Port Jervis Community Hospital, and HealthAlliance Hospital in Kingston, New York. The contract includes both management-only and full-service operational models, subject to KPIs, adherence to AAMI, FDA, CDC, and OSHA guidelines, and New York prevailing wage laws. Proposals are due by December 18, 2026, with a mandatory RFP conference on November 12, 2026, and question submissions due by November 20, 2026. Evaluation criteria include customer service, proven track record, ability to meet scope, references, and fee proposal.
EVALUATION CRITERIA
7- Customer Service focus
- Metrics
- Training
- Proven track record
- Ability to meet or exceed scope of services
- References
- Fee Proposal
REQUIRED ATTACHMENTS
7- Attachment C - Vendor Debarment/Exclusion Questionnaire
- Attachment D - Disclosure of Prior Non-Responsibility Determinations
- Attachment E - State Finance Law Affirmation
- Attachment F - M/WBE and EEO Compliance Documentation Forms
- Attachment G - Diversity Practices Questionnaire
- Transmittal letter
- Fee proposal
- Duration
- 60 months
- Scope location
- Valhalla, New York
- Reported agency
- Westchester Medical Center Health Network
Questions about this RFP
How do I respond to this RFP from Westchester Medical Center?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 18, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], [email protected], [email protected], [email protected]. For questions, contact Ainsley Maynard.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Westchester Medical Center in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ainsley Maynard. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Customer Service focus, metrics, training, Proven track record, Ability to meet or exceed scope of services, References, Fee Proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Westchester Medical Center?
All active and historical solicitations from Westchester Medical Center are tracked and searchable. As a public hospital agency, Westchester Medical Center regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment C - Vendor Debarment/Exclusion Questionnaire, Attachment D - Disclosure of Prior Non-Responsibility Determinations, Attachment E - State Finance Law Affirmation, Attachment F - M/WBE and EE. Review the full document from Westchester Medical Center for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Valhalla, New York. Review the full solicitation for detailed scope requirements.