Village of Rhinebeck On Call Utility Service Request for Proposals 2025
Village of RhinebeckCity · Rhinebeck, NY- Due
- Dec 5, 2025
- Deadline passed
- Posted
- Nov 21, 2025
- Primary contact
- Martina McClinton
- (845) 876-7015
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Summary
The Village of Rhinebeck seeks qualified contractors for on call or as needed water and wastewater utility services, providing all necessary materials, labor, and equipment to complete projects.
The work requires adherence to prevailing wage rates, experience working with municipalities, and applicable insurance certificates including general liability and worker's compensation coverage in compliance with NY State guidelines. Proposals are due by 12:00 PM on Friday, December 5, 2025, submitted to Village Clerk Martina McClinton at Rhinebeck Village Hall or via email. Bids will be publicly opened and read. Questions may be directed to DPW Superintendent Kyle Eighmy.
REQUIRED ATTACHMENTS
Prevailing wage / Hourly rate schedule, Experience working with municipalities, A copy of applicable insurance certificates to include proof of general liability coverage and Worker's Compensation Coverage in compliance with State of NY guidelines
REQUIRED STAFFING
Hourly rate
- Submit to
- 76 East Market St, Rhinebeck, NY 12572 or [email protected]
- Scope location
- Rhinebeck, NY
Questions about this RFP
How do I respond to this RFP from Village of Rhinebeck?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 5, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 76 East Market St, Rhinebeck, NY 12572 or [email protected]. For questions, contact Martina McClinton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Village of Rhinebeck in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Martina McClinton at (845) 876-7015. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Hourly rate. Proposers should demonstrate relevant qualifications and experience for each required role.
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Where can I find more RFPs from Village of Rhinebeck?
All active and historical solicitations from Village of Rhinebeck are tracked and searchable. As a city agency, Village of Rhinebeck regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Prevailing wage / Hourly rate schedule, Experience working with municipalities, A copy of applicable insurance certificates to include proof of general liability coverage and Worker's Compensation Cov. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Village of Rhinebeck for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rhinebeck, NY. Review the full solicitation for detailed scope requirements.