Village of Oak Park Human Resources Information System (HRIS) RFP 2026
Oak Park villageCity · Oak Park, IL- Due
- Sep 4, 2026
- Deadline passed
- Posted
- Aug 6, 2026
- Contract term
- 5 years
- Primary contact
- Kira Tchang
The 30-second brief
The Village of Oak Park is seeking proposals from qualified firms to provide a comprehensive, cloud-based Human Resources Information System (HRIS). The system must support human resources, payroll processing, benefits administration, time/leave management, talent acquisition, onboarding, performance management, learning management, and employee/manager self-service. A key objective is transitioning from in-house payroll processing in BS&A Cloud to a vendor-supported solution that integrates with the Village's existing BS&A financial system. The Village has approximately 400 employees and administers nine collective bargaining agreements. Proposals are due by September 4, 2026, with a target 'Go Live' date of January 1, 2028. Evaluation criteria include functional requirements, implementation approach, public sector experience, and cost.
Cover Letter, Table of Contents, Detailed Response (Items A-G), License to provide service in Illinois, Attachments (I-VI)
Functional Requirements, Implementation Approach, Public Sector Experience, Reporting & Analytics, Technical & Security Requirements, Payroll/Timekeeping/Financial-System Connectivity, Demonstration, Cost
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Summary
The Village of Oak Park is seeking proposals from qualified firms to provide a comprehensive, cloud-based Human Resources Information System (HRIS).
The system must support human resources, payroll processing, benefits administration, time/leave management, talent acquisition, onboarding, performance management, learning management, and employee/manager self-service. A key objective is transitioning from in-house payroll processing in BS&A Cloud to a vendor-supported solution that integrates with the Village's existing BS&A financial system. The Village has approximately 400 employees and administers nine collective bargaining agreements. Proposals are due by September 4, 2026, with a target 'Go Live' date of January 1, 2028. Evaluation criteria include functional requirements, implementation approach, public sector experience, and cost.
EVALUATION CRITERIA
8- Functional Requirements
- Implementation Approach
- Public Sector Experience
- Reporting & Analytics
- Technical & Security Requirements
- Payroll/Timekeeping/Financial-System Connectivity
- Demonstration
- Cost
REQUIRED DELIVERABLES
5- Cover Letter
- Table of Contents
- Detailed Response (Items A-G)
- License to provide service in Illinois
- Attachments (I-VI)
REQUIRED ATTACHMENTS
6- Cost Proposal Form
- Compliance Affidavit
- EEO Report
- No Proposal Explanation
- Functional Requirements Matrix
- Professional Services Agreement
REQUIRED STAFFING
Implementation Manager, Customer Support Personnel
- Submit to
- [email protected]
- Duration
- 84 months
- Scope location
- Oak Park, IL
- Reported agency
- Village of Oak Park
Questions about this RFP
How do I respond to this RFP from Oak Park village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kira Tchang.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oak Park village in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kira Tchang. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Implementation Manager, Customer Support Personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Table of Contents, Detailed Response (Items A-G), License to provide service in Illinois, Attachments (I-VI). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional Requirements, Implementation Approach, Public Sector Experience, Reporting & Analytics, Technical & Security Requirements, Payroll/Timekeeping/Financial-System Connectivity, Demonstration,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oak Park village?
All active and historical solicitations from Oak Park village are tracked and searchable. As a city agency, Oak Park village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cost Proposal Form, Compliance Affidavit, EEO Report, No Proposal Explanation, Functional Requirements Matrix, Professional Services Agreement. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Oak Park village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oak Park, IL. Review the full solicitation for detailed scope requirements.