Village of Oak Park Snow-Ice Removal and Plowing RFP 26-122 2026
Oak Park villageCity · Oak Park, IL- Due
- Sep 18, 2026
- Deadline passed
- Posted
- Aug 19, 2026
- Contract term
- 1 year
- Primary contact
- Tom Fulton
The 30-second brief
The Village of Oak Park is soliciting proposals for snow and ice removal services under RFP #26-122. The scope includes plowing and salting for 87 Village-owned or operated locations, including public parking lots, three garage roof decks (Holley Court, Avenue, and OPRF garages), and adjacent sidewalks. The contract is divided into a North Section (22 locations) and a South Section (65 locations), with the Village reserving the right to award a single contract or separate them. Requirements include a 3-hour emergency response time and specific minimum equipment such as one-ton trucks with plows/salters, 4x4 trucks, and snow blowers. The initial term runs from January 1, 2027, to December 31, 2027, with two optional one-year renewals. Electronic proposals are due by 3:00 p.m. CST on September 18, 2026, with a question deadline of August 26, 2026.
Electronic proposal, Contractor References, Detailed Specifications and Proposal Form, Contractor Certification, Tax Compliance Affidavit, Organization of Bidding Firm, Compliance Affidavit, M/W/DBE Status and EEO Report
Responsiveness to RFP, Ability to Perform Current and Projected Required Services, Experience and Relevant Knowledge, Financial Stability, References, Cost Proposal
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Summary
The Village of Oak Park is soliciting proposals for snow and ice removal services under RFP #26-122.
The scope includes plowing and salting for 87 Village-owned or operated locations, including public parking lots, three garage roof decks (Holley Court, Avenue, and OPRF garages), and adjacent sidewalks. The contract is divided into a North Section (22 locations) and a South Section (65 locations), with the Village reserving the right to award a single contract or separate them. Requirements include a 3-hour emergency response time and specific minimum equipment such as one-ton trucks with plows/salters, 4x4 trucks, and snow blowers. The initial term runs from January 1, 2027, to December 31, 2027, with two optional one-year renewals. Electronic proposals are due by 3:00 p.m. CST on September 18, 2026, with a question deadline of August 26, 2026.
EVALUATION CRITERIA
6- Responsiveness to RFP
- Ability to Perform Current and Projected Required Services
- Experience and Relevant Knowledge
- Financial Stability
- References
- Cost Proposal
REQUIRED DELIVERABLES
8- Electronic proposal
- Contractor References
- Detailed Specifications and Proposal Form
- Contractor Certification
- Tax Compliance Affidavit
- Organization of Bidding Firm
- Compliance Affidavit
- M/W/DBE Status and EEO Report
REQUIRED ATTACHMENTS
6- Attachment I: Contractor Certification
- Attachment II: Tax Compliance Affidavit
- Attachment III: Organization of Bidding Firm
- Attachment IV: Compliance Affidavit
- Attachment V: No Proposal Explanation
- EEO Report
REQUIRED STAFFING
7- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Oak Park, IL
- Reported agency
- Village of Oak Park
Questions about this RFP
How do I respond to this RFP from Oak Park village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Tom Fulton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oak Park village in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tom Fulton. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Class 7 single axel dump driver, Class 8 Tandem axle dump driver, One-ton truck operator, Small 4x4 truck operator, Front End loader operator, Skid steer loader operator, Hand Shoveling personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Electronic proposal, Contractor References, Detailed Specifications and Proposal Form, Contractor Certification, Tax Compliance Affidavit, Organization of Bidding Firm, Compliance Affidavit, M/W/DBE Status and EEO Report. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness to RFP, Ability to Perform Current and Projected Required Services, Experience and Relevant Knowledge, Financial Stability, References, Cost Proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oak Park village?
All active and historical solicitations from Oak Park village are tracked and searchable. As a city agency, Oak Park village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment I: Contractor Certification, Attachment II: Tax Compliance Affidavit, Attachment III: Organization of Bidding Firm, Attachment IV: Compliance Affidavit, Attachment V: No Proposal Explanatio. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Oak Park village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oak Park, IL. Review the full solicitation for detailed scope requirements.