Village of Oak Park Sidewalk Snow-Ice Removal Assistance RFP - # 26-123 (2026)
Oak Park villageCity · Oak Park, IL- Due
- Sep 21, 2026
- Deadline passed
- Posted
- Sep 9, 2026
- Contract term
- 1 year
- Primary contact
- Erica Helms
- (708) 358-5420
The 30-second brief
The Village of Oak Park, Illinois seeks proposals for Sidewalk Snow-Ice Removal Assistance and Fall Leaf Collection Assistance under RFP # 26-123. The scope of work includes snow shoveling, ice removal, salt application on public sidewalks within 24 hours of a snow event, and curbside leaf collection assistance using paper landscape bags and rigid containers hauled to a composting facility. Recent seasons averaged 50 to 75 locations per assistance program. Proposals are due by September 21, 2026, at 4:00 p.m. central standard time, with questions due by September 16, 2026. The initial contract term runs from October 26, 2026, to December 31, 2027, with two optional renewal snow seasons.
Sidewalk snow shoveling services, 50lb bag of salt, Leaf collection landscaping services, Dump fee, Disposal per ton of leaf and yard waste
Responsiveness to RFP, Ability to Perform Current and Projected Required Services, Experience and Relevant Knowledge, Financial Stability, References, Cost Proposal, Optional Interviews and/or Site Visits
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Summary
The Village of Oak Park, Illinois seeks proposals for Sidewalk Snow-Ice Removal Assistance and Fall Leaf Collection Assistance under RFP # 26-123.
The scope of work includes snow shoveling, ice removal, salt application on public sidewalks within 24 hours of a snow event, and curbside leaf collection assistance using paper landscape bags and rigid containers hauled to a composting facility. Recent seasons averaged 50 to 75 locations per assistance program. Proposals are due by September 21, 2026, at 4:00 p.m. central standard time, with questions due by September 16, 2026. The initial contract term runs from October 26, 2026, to December 31, 2027, with two optional renewal snow seasons.
EVALUATION CRITERIA
7- Responsiveness to RFP
- Ability to Perform Current and Projected Required Services
- Experience and Relevant Knowledge
- Financial Stability
- References
- Cost Proposal
- Optional Interviews and/or Site Visits
REQUIRED DELIVERABLES
5- Sidewalk snow shoveling services
- 50lb bag of salt
- Leaf collection landscaping services
- Dump fee
- Disposal per ton of leaf and yard waste
REQUIRED ATTACHMENTS
7- Contractor Certification
- Tax Compliance Affidavit
- Organization of Bidding Firm
- Compliance Affidavit
- M/W/DBE Status and EEO Report
- EEO Report
- No Proposal Explanation
REQUIRED STAFFING
man hour
- Submit to
- [email protected]
- Duration
- 14 months
- Scope location
- Oak Park, IL
- Reported agency
- Village of Oak Park
Questions about this RFP
How do I respond to this RFP from Oak Park village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Erica Helms.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oak Park village in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erica Helms at (708) 358-5420. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: man hour. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Sidewalk snow shoveling services, 50lb bag of salt, Leaf collection landscaping services, Dump fee, Disposal per ton of leaf and yard waste. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness to RFP, Ability to Perform Current and Projected Required Services, Experience and Relevant Knowledge, Financial Stability, References, Cost Proposal, Optional Interviews and/or Site Vi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oak Park village?
All active and historical solicitations from Oak Park village are tracked and searchable. As a city agency, Oak Park village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Contractor Certification, Tax Compliance Affidavit, Organization of Bidding Firm, Compliance Affidavit, M/W/DBE Status and EEO Report, EEO Report, No Proposal Explanation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Oak Park village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oak Park, IL. Review the full solicitation for detailed scope requirements.