Valencia College Classroom & Conference Room Technology Services RFP 2026-26
Valencia CollegeHigher Ed · Orlando, FL- Due
- May 4, 2026
- Deadline passed
- Posted
- Mar 27, 2026
- Contract term
- 3 years
- Primary contact
- Kellie Robertson
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Summary
Valencia College is soliciting proposals for a turnkey operation to provide classroom and conference room technology services collegewide.
The scope of work includes the purchase, installation, support, repair, and servicing of all system components, including materials, labor, and programming. The College is seeking a three (3) year contract with options for two additional one-year extensions, totaling up to five years. Key technology areas include audio-visual equipment, paging systems, video conferencing, and integrated IT hardware-software solutions. Proposals are due by May 4, 2026, via email to Kellie Robertson.
REQUIRED ATTACHMENTS
6- RFP 2026-26 SOLICITATION DOCUMENT.pdf
- ATTACHMENT 1 GENERAL TERMS & CONDITIONS.pdf
- ATTACHMENT 2 INSURANCE REQUIREMENTS.pdf
- ATTACHMENT 3 PRICE PROPOSAL.pdf
- ATTACHMENT 4 DISCOUNTS.pdf
- EXHIBITS A-L.pdf
- Submit to
- [email protected]
Questions about this RFP
How do I respond to this RFP from Valencia College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 4, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kellie Robertson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Valencia College in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kellie Robertson. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Valencia College?
All active and historical solicitations from Valencia College are tracked and searchable. As a higher ed agency, Valencia College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP 2026-26 SOLICITATION DOCUMENT.pdf, ATTACHMENT 1 GENERAL TERMS & CONDITIONS.pdf, ATTACHMENT 2 INSURANCE REQUIREMENTS.pdf, ATTACHMENT 3 PRICE PROPOSAL.pdf, ATTACHMENT 4 DISCOUNTS.pdf, EXHIBITS A-L.p. Review the full document from Valencia College for the complete list.