Upshur County Schools - Snow Removal and Winter Weather Treatment Services - RFP_001_26-27 (2026-2027)
Upshur County School DistrictSchool · Buckhannon, WV- Due
- Aug 20, 2026
- Deadline passed
- Posted
- Jul 16, 2026
- Duration
- 7 months
- Primary contact
- Matthew Sisk
- (304) 472-5480
The 30-second brief
Upshur County Schools invites proposals for reliable snow removal and winter weather treatment services across educational facilities, including Buckhannon Academy Elementary, Buckhannon-Upshur High School, and Fred W. Eberle Technical Center in Buckhannon, West Virginia. The scope involves plowing, shoveling, clearing, and treating sidewalks, entrances, parking lots, driveways, and fire lanes for the 2026-2027 winter season starting October 1, 2026, through April 30, 2027. Contractors must provide all equipment, labor, fuel, and de-icing products safe for concrete and asphalt surfaces. Proposals are due by August 20, 2026, at 9:00 AM at 102 Smithfield St., Buckhannon, WV 26201, with evaluation based on cost, experience, references, and equipment availability.
Cost, Contractor experience, References, Equipment availability, Responsiveness, Ability to provide reliable services, Overall value to Upshur County Schools
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Summary
Upshur County Schools invites proposals for reliable snow removal and winter weather treatment services across educational facilities, including Buckhannon Academy Elementary, Buckhannon-Upshur High School, and Fred W. Eberle Technical Center in Buckhannon, West Virginia.
The scope involves plowing, shoveling, clearing, and treating sidewalks, entrances, parking lots, driveways, and fire lanes for the 2026-2027 winter season starting October 1, 2026, through April 30, 2027. Contractors must provide all equipment, labor, fuel, and de-icing products safe for concrete and asphalt surfaces. Proposals are due by August 20, 2026, at 9:00 AM at 102 Smithfield St., Buckhannon, WV 26201, with evaluation based on cost, experience, references, and equipment availability.
EVALUATION CRITERIA
7- Cost
- Contractor experience
- References
- Equipment availability
- Responsiveness
- Ability to provide reliable services
- Overall value to Upshur County Schools
REQUIRED ATTACHMENTS
8- Proposal Submission Form including price schedule(s)
- Valid Contractor’s License
- Valid West Virginia Business License
- Proof of Workers’ Compensation coverage
- Proof of liability insurance
- Minimum of three references
- Vender SOS document
- Signed agreement addendum (WV-96)
- Submit to
- 102 Smithfield St., Buckhannon, WV 26201
- Scope location
- Buckhannon, WV
- Reported agency
- Upshur County Schools
Questions about this RFP
How do I respond to this RFP from Upshur County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 20, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 102 Smithfield St., Buckhannon, WV 26201. For questions, contact Matthew Sisk.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Upshur County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matthew Sisk at (304) 472-5480. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, Contractor experience, References, Equipment availability, Responsiveness, Ability to provide reliable services, Overall value to Upshur County Schools" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Upshur County School District?
All active and historical solicitations from Upshur County School District are tracked and searchable. As a school agency, Upshur County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 7 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Submission Form including price schedule(s), Valid Contractor’s License, Valid West Virginia Business License, Proof of Workers’ Compensation coverage, Proof of liability insurance, Minimum o. Review the full document from Upshur County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buckhannon, WV. Review the full solicitation for detailed scope requirements.