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University of Maine System Athletic Enrollment Management and Electronic Records Management Solutions RFP 2026

University of Maine System Board of Trustees, Orono, ME·State
Mar 12, 2026
Submission Deadline
Reported Agency
University of Maine System
Scope Location
Maine
Submission Address
[email protected]

Summary

The University of Maine System is seeking responses for a comprehensive athletic department software solution to support NCAA Division III programs, and an Electronic Medical Records solution for student-athletes. The solution should manage prospective and enrolled student-athlete information, support recruiting compliance, and provide centralized tools for staff. The EMR solution must meet HIPAA and FERPA standards for medical records.

Evaluation Criteria

Functional completeness, NCAA Division III compliance support, ease of use, implementation and training approach, vendor experience with collegiate athletics, long-term viability, and overall value.

Required Deliverables

Athletic Enrollment Management Solution, Electronic Medical Records Solution

Required Attachments

Appendix C, Appendix D & D1, Appendix E & F, Appendix G, Appendix H, Appendix J, Appendix I, Appendix B
72
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Frequently Asked Questions

How do I respond to this RFP from University of Maine System Board of Trustees?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 12, 2026. Proposals should be submitted to: [email protected].

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from University of Maine System Board of Trustees?

Civic IQ tracks all active and historical solicitations from University of Maine System Board of Trustees. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from University of Maine System Board of Trustees for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including University of Maine System Board of Trustees in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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