University of Maine System Athletic Enrollment Management and Electronic Management Records RFP 2026-051
University of Maine System Board of Trustees | State of MaineState · Orono, ME- Due
- Mar 12, 2026
- Deadline passed
The 30-second brief
The University of Maine System is seeking proposals for Athletic Enrollment Management (AEM) and Electronic Management Records (EMR) Solutions. The RFP outlines submission requirements, response format, and evaluation criteria.
Response Cover Page, Cost Response, Master Agreement, Response to Questions, Organization Reference Form, Evaluation Questions (Organization, Qualifications and Experience), Evaluation Questions (Implementation, Training, Support and Reporting), Solution Requirements Matrix, Compliance Requirements (Accessibility & Information Security), Evaluation Questions (Information Technology)
Organization, Qualifications and Experience; Implementation, Training, Support and Reporting; Solution Requirements; Compliance Requirements (Accessibility & Information Security); Information Technology
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Summary
The University of Maine System is seeking proposals for Athletic Enrollment Management (AEM) and Electronic Management Records (EMR) Solutions. The RFP outlines submission requirements, response format, and evaluation criteria.
EVALUATION CRITERIA
5- Organization, Qualifications and Experience
- Implementation, Training, Support and Reporting
- Solution Requirements
- Compliance Requirements (Accessibility & Information Security)
- Information Technology
REQUIRED DELIVERABLES
10- Response Cover Page
- Cost Response
- Master Agreement
- Response to Questions
- Organization Reference Form
- Evaluation Questions (Organization, Qualifications and Experience)
- Evaluation Questions (Implementation, Training, Support and Reporting)
- Solution Requirements Matrix
- Compliance Requirements (Accessibility & Information Security)
- Evaluation Questions (Information Technology)
REQUIRED ATTACHMENTS
Appendix A - University of Maine System Response Cover Page, Appendix B - Debarment, Performance and Non-Collusion Certification, Appendix C - Required Cost Evaluation Exhibits, Appendix D1 – Master Agreement, Appendix E – Organization Reference Form, Appendix F – Evaluation Question(s) - Organization, Qualifications and Experience, Appendix G - Evaluation Question(s) - Implementation, Training, Support and Reporting, Appendix H – Solution Requirements Matrix, Appendix I - Evaluation - Compliance Requirements (Accessibility & Information Security), Appendix J - Evaluation Question(s) - Information Technology
REQUIRED STAFFING
Role/Position Title if Individual, Role/Position Title (Exhibit 1 Table 3)
- Submit to
- [email protected]
- Scope location
- Maine
- Reported agency
- University of Maine System Board of Trustees
Questions about this RFP
How do I respond to this RFP from University of Maine System Board of Trustees | State of Maine?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University of Maine System Board of Trustees | State of Maine in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Role/Position Title if Individual, Role/Position Title (Exhibit 1 Table 3). Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Response Cover Page, Cost Response, Master Agreement, Response to Questions, Organization Reference Form, Evaluation Questions (Organization, Qualifications and Experience), Evaluation Questions (Implementation, Training, Support and Reporting), Solution Requirements Matrix, Compliance Requirements. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Organization, Qualifications and Experience; Implementation, Training, Support and Reporting; Solution Requirements; Compliance Requirements (Accessibility & Information Security); Information Technol..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University of Maine System Board of Trustees | State of Maine?
All active and historical solicitations from University of Maine System Board of Trustees | State of Maine are tracked and searchable. As a state agency, University of Maine System Board of Trustees | State of Maine regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - University of Maine System Response Cover Page, Appendix B - Debarment, Performance and Non-Collusion Certification, Appendix C - Required Cost Evaluation Exhibits, Appendix D1 – Master A. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from University of Maine System Board of Trustees | State of Maine for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Maine. Review the full solicitation for detailed scope requirements.